Please find below answers to some of the most frequently asked questions faculty have about how the University’s response to COVID-19 will impact University learning activities.
If you have a question about FurmanFlex or Online learning activities and instruction:
This page is evolving, and will updated periodically.
If your course has a physical location, you have a FurmanFlex course.
If your course does NOT have a physical location, you have an Online course.
If you are teaching a FurmanFlex course, you can expect the following:
Who might Remote Students be?
If you are teaching an Online course, you can expect the following:
For the latest information about campus life and activities, major campus events and campus visitors please visit the Furman Focused website.
Instructors are encouraged to design attendance policies that take into account the unusual conditions impacting instruction during Fall 2020. These policies must be explicitly stated in the course syllabus and explained orally to each class at the beginning of term. All absence policies must stress the need for students to stay away from the classroom if they are unwell; instructors should remind students of the health and safety measures required by the Paladin Promise.
The following guidelines should be considered in effect unless otherwise stated in the course syllabus: Freshman will be withdrawn from a course if absent, for any reason, 15 percent of the class meetings. Sophomores, juniors, and seniors will be withdrawn from a course if absent 25 percent of the class meetings. In both cases, a failing (F) grade will be recorded unless the absences were due to providential reasons, in which cases a withdrawal (W) grade may be assigned after consultation with the Associate Academic Dean.
You might elect to include other virtual elements of engagement as a part of your attendance policy, either for online or FurmanFlex courses. This might include records of online activity completion –Moodle allows you to set up minimum “activity completion” standards for each activity (forum posting, assignment submission, reading, etc.) or activities like group chats or one-on-one virtual meetings.
Attendance is not the same as participation, however, which is often where a rubric comes in handy to provide clear information to students about how their level of course engagement will be assessed, especially if this is part of the course grade. If you do include virtual activity participation in your assessment of course participation, consider how you might assess this in an online space. For example, if a portion of your participation assessment involves completing online forum discussion posts, you’d want to develop a pretty clear policy for how participation is assessed in an online forum.
All Furman courses should conclude each term with a final examination or other culminating experience. Exceptions must be approved by the appropriate department chair and the Associate Academic Dean. Any instructor who wishes to administer the final examination at a time other than the one specified on the final exam schedule must secure the approval of the department chair and the Associate Academic Dean. Faculty members teaching two or more sections of the same course may allow students to complete the exam with either section at their discretion, but may not require students to do so. Students are expected to complete examinations when scheduled. However, no student will be expected to complete three scheduled final exams on the same day and may seek a scheduling exception in this circumstance.
Exceptions, which must be approved by the Associate Academic Dean, are granted only in cases of extreme extenuating circumstances. Final exam scheduling exceptions are normally not granted for reasons related to family or personal travel or to accommodate for perceived difficulty. Faculty who conclude their courses with an assignment other than a final exam are required to set the due date for that assignment during the final exam period, rather than during the final week of classes.
All fall 2020 study away programs have been cancelled. The Study Away Safety and Compliance and Assessment of Risk Committee along with other stakeholders will continue to monitor COVID-19 developments in the United States and globally, with the goal of making a decision about the viability of Spring 2021 Study away programs by the end of September 2020. For immediate questions about study away, please contact Nancy Georgiev.
You should not forward your office extension to any external numbers. These forwards can tie up limited lines, interrupt, or limit the use of on-campus communications, including emergency services. Instead, ITS recommends that you change your voicemail greeting to let individuals know you are working remotely.
Please check your voicemail, and do so often, through email rather than dialing into the voicemail system from off-campus or via cell phones. You should only dial into the voicemail system from off-campus if you are temporarily unable to get your voicemail via email.
Instructions for Changing your Greeting:
If you need any assistance, please contact the IT Service Center firstname.lastname@example.org or email@example.com.
Given that likelihood that some of your students may be absent from your courses due to illness or technology access issues, you are encouraged to consider how you can best engage students who are legitimately unable to engage in your synchronous session to participate in your course without falling too far behind. One strategy involves recording portions of your course activities for asynchronous access.
For guidance on promising practices for recording your course activities (how to alert your students that you will be recording a portion or all of the class, how to store recordings on box) consult this Promising Practices document. Zoom video recording to the Cloud is discouraged; however, it may be used when there is not ample time to render the recording on the teaching station and then upload it to box. In this instance, faculty could record to the cloud but would need to save to box within a limited time frame (a matter of days).
Students are not permitted to record classroom lectures or discussions without either the express written approval of the faculty member teaching the course or an accommodation through the Student Office of Accessibility Resources (SOAR). Qualified students with disabilities that impact their ability to take or read notes may receive an accommodation through the SOAR office that permits them to record lectures for their personal academic use. If the SOAR office determines that recording lectures and classroom discussions is an appropriate accommodation for a student, the recording may be used only for personal academic purposes.
Neither authorized student-initiated recordings nor any faculty-initiated recordings may be made available to anyone outside of the students enrolled in the class in any fashion, including posting online, email, or through other media without the express written consent of the faculty member responsible for the course. Unauthorized dissemination of any recorded classroom proceedings, including distribution for compensation, is strictly prohibited.
Professors or students who believe that a student or classmate is recording classroom proceedings or using recordings made by the professor either without the professor’s consent or in violation of the specified terms of the agreed-upon academic accommodation plan will submit an incident report through the Associate Academic Dean’s office for review and final determination of whether to bring student conduct charges.
Reporting obligations for Responsible Employees do not change by instructional modality (e.g. face-to-face, online). If a student or another employee reports concerns involving potential sexual misconduct (including sexual assault, intimate partner violence, stalking, sexual harassment or sexual exploitation), you should report that to Melissa Nichols, Title IX and ADA Coordinator, as soon as possible (and in no event more than 24 hours after it is reported to you). If you are unsure whether you are a Responsible Employee or have any questions about reporting, please review this FAQ. How can I report concerns if I am not on campus and what happens with a report? You can report by sending Melissa Nichols an email or using the online reporting form. Consistent with the way we typically respond to reports, Melissa will reach out to the individual who reported concerns to obtain more information. If they are the potential complainant, Melissa will advise them of their reporting options, assess the need for any accommodations and connect them with resources. As a reminder, absent a safety concern for the Furman community, the decision regarding how to proceed generally belongs to the complainant. If someone wishes to proceed with an investigation and disciplinary process, we will conduct any investigations and any other proceedings remotely if necessary (using Zoom videoconferencing and other technology) unless we are able to do so in person. We will work with students on an individual basis to identify appropriate support resources that may be available to them during this time. The Student Success Coordinators in Student Life can offer support services to students by phone and video conference. The Counseling Center can provide referral services for students and limited counseling services, depending on a student’s physical location.
As our community navigates new virtual or flexible classroom norms, especially with the use of video conferencing, what was once private (e.g. bedroom wall art or decorations) are now suddenly public. You are encouraged to have conversations about netiquette with your students (see a list of issues to discuss in the “Reviewing Netiquette” section here). In particular, it is worth noting that, while freedom of speech protections still exist in online learning settings, anything that would be inappropriate to bring to or display in class is still inappropriate in a virtual classroom. You should immediately address discriminatory or derogatory behavior in remote settings. If a student situates themselves in front of of a sexually explicit photo, for example, you should address this directly (privately through chat if possible) and have them move to a different location. If a student does something more deliberate, such as sharing offensive material during a class time or engages in behavior directed at a specific person, you are expected to stop the behavior at the time it occurs (for example, by muting the video or audio of the student) and report the behavior so it can be handled, either through a Title IX process or through the regular student conduct process.
Yes. Furman’s Bias Incident Response Team (BIRT), which is responsible for ensuring that affected students, staff, faculty, and visitors to campus have access to appropriate resources and to facilitate a coordinated campus response to bias-related incidents, is available to respond to any act of intolerance associated with any University-sponsored activity. Bias incidents that occur on campus or online as a part of University activities can be reported by visiting here.
In the context of the rapidly evolving circumstances regarding COVID-19 and to further the efforts of our commitment to keeping the members of our community safe and healthy Furman has suspended any research involving human subjects that require in-person interaction with participants, including those studies that have participants come to campus, until further notice. For more information about this important update, see here.
In addition to the Furman Focused website, in an effort to streamline communication to students, Student Life has launched a regular email digest to our student body. Because many of you regularly advise and support our students, you may be interested in this information. Now you can access this information in the “Furman Student Life Email Digest Archives” section here.
All Furman-sponsored travel for employees is suspended until further notice. Registration or reservations for future travel should be postponed. Exceptions for employees, including any current registration for future travel, require approval from your division’s Vice President (Ken Peterson for Academic Affairs).
All off-campus, in-person academic experiences must occur virtually. This includes internships (see below), community engaged learning, service learning, field trips, and other activities that would typically occur as part of a course or as part of an academic department’s offerings. For ideas about how to modify community engaged or service learning experiences, contact Mike Winiski in the Collaborative for Community-Engaged Learning.
Internships occurring in the Fall Term must be completed virtually. This summer we developed a protocol and criteria to evaluate and mitigate risks associated with COVID-19 for Furman students completing internships in person in whole or in part. However, in light of the continued high rate of COVID-19 in the Greenville area, the committee decided that more stringent requirements are necessary to (1) increase the safety of our students, faculty, staff and community partners and to (2) ensure that students can successfully complete their internships without a delayed start or interruption. We realize that this may present challenges for you and your students. Please contact (or urge your students to contact) the Internship Office for assistance with identifying organizations that support virtual internships. If you have concerns about your students’ ability to complete requirements for their major, graduation, or certifications, please contact Beth Pontari.
On-campus undergraduate research, including senior projects, theses and summer projects scheduled to finish in the fall, can occur in personas long as the following conditions are followed:
Please note that students who have elected the remote-learning only option cannot conduct research in person. Also, sophomores and juniors may not participate in research in person until their scheduled arrival to campus in September. This includes students who may be on campus early (e.g., resident assistants, orientation staff, student-athletes, or students who reside in Greenville). For questions about PPE and safety protocols, contact John Wheeler. For questions about students completing summer fellowships sponsored by Office of Undergraduate Research, contact Erik Ching.
Human Resources has posted a coronavirus-related FAQ with information about sick leave and other policies that will continue to be updated as this situation evolves. You can find that on the HR homepage.
The Shi Center for Sustainability encourages our campus community to utilize outdoor components of our campus as a living-learning lab. Several outdoor living-learning spaces are available for your use. For those interested in using / reserving / visiting various Living Learning Lab spaces across campus (e.g., Place of Peace, Furman Farm, Thoreau Cabin, Solar Farm, etc …) for your classes, a reservation form is available to help make it easy to do. With off-campus field trips in fall classes not happening, on campus field trips are great substitutes for class and lab activities. All public health protocols should be observed in these spaces.
To read more about what others are doing to maintain active learning in a physically distanced classroom environment click here and for a number of useful suggestions, see here. You might consider this resource for physically-distanced activity adaptations and/or supplement these activities with active asynchronous interactions.
Decisions about the use of asynchronous and/or synchronous activities in your course should include careful consideration of (1) your course learning objectives, (2) the students who may enroll in those courses, and (3) the online instructional tools you are most comfortable with. A combination of synchronous and asynchronous activities can be effectively matched with your pedagogical aims to provide robust and rigorous instruction. Student feedback from the spring semester indicates that students appreciate some level of synchronous engagement and it is expected that you work to ensure that a reasonable amount of synchronous engagement is incorporated into your course.
Structuring your course around intentional “nodes of synchronicity” is a simple strategy that won’t overwhelm you or your students and maintains the critical personal connections treasured in our liberal arts community. You might use Zoom or Microsoft Teams for purposeful, synchronous meetings in the form of (1) course discussions or mini-lectures, (2) scheduled office hours (rather than class times), (3) individual consultations with students akin to advising appointments, or (4) meetings with smaller groups of students. These nodes of synchronicity add value to the student experience when they are used in conjunction with robust asynchronous strategies like interactive faculty-led discussion forums, collaborative group activities, short video lecture or lab simulations, or student study sessions.
Your synchronous course meetings should take place during the meeting times posted for the course during student registration, even if these courses are offered online.
You may decide to record and make your synchronous sessions available in an asynchronous format for students who are not able to join every live course session. Please keep in mind that if you are recording course activities to share with your students these should be recorded LOCALLY and then uploaded and shared using these promising practices.
Only you can determine whether it is pedagogically necessary for every class period to involve some sort of synchronous interaction, regardless of the mode through which students are engaging. However, based on the distribution of your students across learning modes and the nature of your content, you might consider using platforms like Zoom for purposeful, synchronous meetings as necessary, or in shorter periods of time, supplemented by asynchronous strategies like pre-recorded lecture and response prompts – a strategy highlighted here
It is a helpful practice for your synchronous sessions to be recorded and made available in an asynchronous format for students who are not able to join live course sessions for legitimate reasons (i.e. in a time zone that precludes participation in a synchronous session at a reasonable hour of the day). However, some topics or conversations may be of a sensitive nature, and thus this must be weighed against the relative benefits of recorded class sessions. Please keep in mind that if you are recording your course activities to share with your students these should be recorded LOCALLY and then uploaded and shared using these promising practices.
If some of your students traditionally receive in-class accommodations (accessible media, transcription, captioning, testing accommodations, …) they may need additional accommodations for online or physically distanced classrooms. Some students may have found your brick and mortar curriculum accessible but need an accommodation in the new delivery format. While the Student Office for Accessibility Resources works directly with all students who have requested accommodations, please don’t hesitate to contact SOAR if you have any questions on how to provide accommodations in this new format. In particular, SOAR has helpful online learning resources for faculty and staff here and resources for students here. SOAR will contact you should additional measures be warranted for the fall (the use of “see through” face masks, etc.).
If you have students who are having difficulty accessing online materials or can’t engage in too much screen time because of their disability, SOAR has developed a process to support those students by providing them with printed material that is shipped to them directly. If you’d like to utilize this resource, please submit a Printed Materials Request and SOAR will take it from there.
Lab sessions are designed for a variety of purposes, including the development of techniques and specialized skills, the practice of interpreting experimental data, experimentation in “real-world” applied settings, and project-based learning. While there is no direct substitute for hands-on, experimental learning, several options for meeting some of your learning objectives in an online learning context are available here, although most discipline-specific professional organizations offer more focused ideas in your area of expertise.
Much like your instructional presentations, students might consider recording their presentation in PowerPoint and sharing it with you or the class, or uploading it in a shared online repository. Students might also present their material during a group or one-one-one Zoom or Microsoft Teams video meeting. For students that aren’t in a place with the bandwidth that supports video or large file uploads, you might encourage your students to provide you with a portfolio for their presentation, including all the relevant audio/visual aids they would plan to use, their presentation outline, and their speaking notes and/or prompts.
Whether you have students in a physically distanced classroom or those joining you online, there are ways to facilitate group interactions via virtual platforms. If you’d like to facilitate synchronous small group interactions in a digital environment, Zoom meetings has a built-in small-group meeting feature that allows you to assign individuals to a small group or will automatically assign them for you. If students want to initiate meetings and group work without an instructor they can do so in Microsoft Teams or Zoom as all students have a Teams and Zoom license. Please note, however, that multiple users in a virtual video or audio conference in the same space may experience feedback issues.
For asynchronous video interaction, both Whatsapp and Marco Polo applications allow students to create group chats where they can send and listen to short recordings using their cell phones. Small groups of students might create a group chat that includes the instructor, and then use the recording feature to have a conversation with each other. The instructor can listen to the conversation and then record feedback if desired. For questions, consult the Marco Polo FAQ or the Whatsapp FAQ.
For real-time, collaborative group work, you might consider the use of collaborative document platforms like Box, which includes both word processing and spreadsheet options for documents that can be edited by multiple users at the same time. In Box, you can set up folders for specific purposes (e.g. In-Class Group Work), and then share that folder with all the members of your class (or post a link to the folder in your Moodle course). If you’ve shared the folder (or the link to an openly accessible folder), any of your students can create and edit shared documents in that folder. Information about sharing Box folders can be found here.
Other options include the use of group chat features or platforms like Moodle forums/chat.
You can connect with students joining your classes virtually via chat, voice, or video conferencing.
Chat: Synchronous chat rooms allow multiple users to log in and interact. This is a great way to ask questions and to share resources and insights. Moodle has a chat interface built in. Microsoft Teams, part of Microsoft 365, has a chat feature that keeps chat history, and allows for one-on-one, group, or small group chat. Other options for free chat platforms include Chatzy or YO Teach.
Voice: (telephone or voice-over IP): If you have the appropriate equipment, you might enable your course participants to conference call with you, using either your computer or phone.
Video or web conferencing/streaming: Using a webcam, you conduct a lecture or class discussion in real time. This may be recorded for later, so students can watch the session if they are unable to join.
Not all of your students will have the familiarity or the access to certain types of digital technology. If you have a concern about a particular student, including a student’s understanding of or access to technology required for online learning in your course, please Raise an Academic Concern Flag in Success@Furman. Several options include:
The Furman Counseling Center has assembled a number of resources for you to share with your students who may be in need of mental health support during flexible instruction scenarios. Students are encouraged to communicate directly with a member of the Counseling Services team for personalized support.
Mays Imad, the coordinator of the Teaching & Learning Center at Pima Community College, reminds us in this InsideHigherEd editorial, that hope matters for learning. By sharing ten simple strategies we can use as educators to support our students through this period of global anxiety and uncertainty, Imad highlights that emotions are essential for learning, and that by connecting with our students in a way that addresses the whole student, we have a much greater chance at cultivating rich learning and growth through our educational interactions.
For students who experience test anxiety, a switch to an online assessment format can elevate these feelings. In particular, high stakes online proctored exams can elicit elevated apprehension. You can help reduce online exam anxiety:
Creating community is central to an engaging, robust learning environment and one way we do this is by “seeing” each other during class discussions. This can be difficult when students are hesitant (or even refuse) to use video and audio during some synchronous class sessions. We know that students have a myriad of reasons to do this and we don’t want to assume these. To encourage student to remain engaged during your synchronous course sessions even when joining online, you might consider:
Whether you are teaching an online course or want to utilize your synchronous course interactions for more active learning elements, there are a variety of methods you might use to adapt your lecture content for a digital format. Those might include recorded videos, interactive graphics, narrated Power Point presentations, or short audio or video clips of “mini lectures”. For a closer look at several of these options, click here.
It is a helpful practice for your synchronous sessions to be recorded and made available in an asynchronous format for students who are not able to join live course sessions for legitimate reasons (i.e. in a time zone that precludes participation in a synchronous session at a reasonable hour of the day). Please keep in mind that if you are recording class activities to share with your students these should be recorded LOCALLY and then uploaded and shared using these promising practices.
However, some topics or conversations may be of a sensitive nature, and thus this must be weighed against the relative benefits of recorded class sessions. If you aren’t comfortable recording your full course sessions, you might consider recording the most essential components like your lecture content, or “sign post” or summary portions of a larger class discussion where you dedicate a portion at the end of a class conversation for participants to highlight key content from that discussion. Another option involves assigning rotating responsibility to students for taking notes from class sessions to share with those that cannot attend.
There are a number of additional asynchronous strategies you might consider to keep students who are unable to join your synchronous sessions due to time zone conflicts engaged and participating in the course. Several approaches are highlighted here.
Beyond time-zone differences, you may have students who are accessing your course remotely from a country that has internet firewall restrictions. Students located in China, for example, may not have access to some frequently used instructional platforms (i.e. Youtube.com). Working with students in these situations early in the course to ensure they can access essential course content will ensure a more equitable learning experience for all your students.
Some general guidance for FurmanFlex and Online Assessment (with links to additional resources) is available on the FDC’s website (link here).
Two notes of interest as you consider your adaptations:
We recognize that FurmanFlex and Online learning creates increased concerns about academic dishonesty.
Where possible, faculty are encouraged to consider alternative applied assessment measures to replace synchronous exam evaluations as these can reduce the ability of students to engage in academic dishonesty. Some ideas include replacing exams with final projects or papers, converting an exam to an applied take-home version, or utilizing the asynchronous exam format that is part of Furman’s learning management system, Moodle. Moodle has a quiz feature with built in capability to scramble answer and question order for added protection against academic dishonesty. Other options include open and closed-book application activities for your exams.
If you feel as if proctored, synchronous exams are essential for your course, you might consider proctoring those via an online video conferencing platform like Zoom. In order to do this, you would set up a timed Moodle Quiz, gather students in a Zoom session, and proctor that exam live.
Considering how course design may be related to opportunities for integrity concerns is also a helpful issue to address. One line of defense is sprinkling each week with low-stakes assessment opportunities and crafting assignments that build upon these and prevent cheating all together. A recent Inside Higher Ed article includes more leads for preserving academic integrity in your courses.
An updated Faculty Development Center syllabus and course schedule templates are available here. The syllabus template includes a new section with suggested language for your FurmanFlex or Online course syllabi. To ensure that students have reviewed and understand components of your syllabi, you might consider:
Students located off-campus should consult this information about how they should work with librarians to access information in a remote environment.
To support your instructional needs, the Duke Library offers many helpful remote learning services, including Scan and Deliver and resource digitization. In addition, the library can support you in the purchase of e-book or streaming information and has assembled a list of vendors offering free resources during the pandemic. The Libraries are also prepared to purchase access to streaming videos and music, to buy electronic books, and to provide direct database access to journal articles whenever possible. Please use the forms available here to request library materials for your summer course. Your departmental liaison librarian is also available to help you identify materials for your course.
Because students often first check Moodle for course information, if possible, please post a syllabus frame or partial draft (if your complete syllabus is not available) along with all required course materials at least two weeks before the beginning of your course (August 4), so that students understand the basic course details and can acquire the appropriate course materials prior to the start of the course.
As you prepare for fall courses or look ahead to the fall, you may want to access previous course materials in Moodle, so that you can reutilize some of the content you created online. For information about how to access past courses in Moodle, please see here.
While PPE equipment can muffle the voice, classroom microphones at Furman are sensitive enough to capture even soft-spoken individuals. Even still, colleagues that study the human voice have several tips for protecting and projecting your voice in a masked, physically distanced classroom. This blog post from Elon University suggests a few measures you can take.
While there are some online software applications that require individual users to register or pay for an account, the instructional technology resources Furman encourages you to use with your students do not require this. Furman has a site license for Zoom, which means that all Furman faculty, staff, and students have access to a Furman Zoom Professional account. All Furman employees and students have free access to Microsoft Teams.
Please note: Starting Sept 27, 2020 all Zoom meetings are required to have either a Passcode or Waiting Room. If hosts do not want their guests to have to wait in the waiting room or enter a Passcode they can go to Meeting Settings and choose to “embed Passcode” into the meeting URL and then set a Passcode. If hosts do not set a Passcode or enable a waiting room, a waiting room will be added to the meeting automatically.
We’ve prepared several resources and pre-packaged material for you to utilize to help prepare your students for FurmanFlex or Online instruction. In addition, most online learning/meeting platforms have pre-existing, easy-to-use end-user tutorials. Zoom, for example, has a host of text and video tutorials available online. Microsoft Teams provides similar resources. Once you have adopted a specific online instructional technology, part of your initial communication to students about engaging with that platform should include training resources of this nature. You should spend time with your students to orient them to their online learning landscape for your course.
Furman has an agreement with Microsoft that ensures they can meet the security features we require and that we are FERPA compliant, which is why we work more directly with MS applications at the moment. ITS has been in conversation with Google about G-suite products, but no such agreement exists at this time and we cannot ensure it would provide the same level of security or compliance. As such, we recommend you consider MS alternatives that allow the same function. In addition to Box and Moodle, Microsoft Teams allows many of the same features as G-suite applications, as does OneNote for Education, both of which are free to Furman faculty. More information about both of these platforms can be found on the online learning resources page here.
Some software packages allow remote access, others do not. For example, if your students have been set up to use Stata in Citrix, they can continue to use this off campus. Other applications, like ArcGIS, require remote access subscriptions. Please contact Susan Dunnavant if you utilize software that you’d like to access remotely.
Please do not buy equipment and/or software/licenses without prior approval from the relevant spending authority as we cannot guarantee you will be reimbursed. Furman has negotiated discounts for buying software and certain materials in bulk. All requests for supplemental materials, hardware, subscriptions, or software should be funneled through your department chair to the appropriate institutional authority.
Both Zoom and Microsoft Teams have robust user tutorials available online that cover a number of typical usage questions. Please first consult these resources to see if an answer to your question is available. If you still can’t find a suitable answer or are having challenges operating one of these platforms, please contact firstname.lastname@example.org.
For instructions on how to record your Zoom session, click here. Please keep in mind that if you are recording your Zoom session to share with your students these should be recorded LOCALLY and then uploaded online. If you’d like to record Zoom sessions on a classroom computer, please first save to the desktop, and then transfer to Box. Please do not record these sessions to the Zoom cloud as Furman’s Zoom cloud space will quickly fill and your recording will not be saved. In order to protect student privacy, you should follow these promising practices when recording, uploading, and sharing course video sessions.
Zoom has taken steps across their global platform to enhance security to minimize the occurrence of zoom-bombing (for example, now screen sharing among your students is an opt-in feature in your settings). However, as you schedule and host Zoom meetings, we want you to be aware of the options you have for sharing information and managing participants to prevent uninvited people from joining or sharing their screen without your permission, including options to implement passwords for your meetings and steps to remove uninvited guests. In this document you will find an overview of the options available to you to increase your Zoom meeting privacy and security.
Starting Sept 27, 2020 all Zoom meetings are required to have either a Passcode or Waiting Room. If hosts do not want their guests to have to wait in the waiting room or enter a Passcode they can go to Meeting Settings and choose to “embed Passcode” into the meeting URL and then set a Passcode. If hosts do not set a Passcode or enable a waiting room, a waiting room will be added to the meeting automatically.
If you have questions or concerns about your privacy, please contact the Service Center (864.294.3277).
For those instructors who wish to add individuals in the role of teacher to your Moodle courses, please consult these instructions for guidance about how to do so.
It is not uncommon for courses that involve online components to implement minimum technical and software requirements. At a minimum, participants in most online courses will need some sort of internet connection and computer device, although more specific software, internet connection speeds, or equipment may be needed for your course. While it is acceptable to set minimum standards for your courses, please do so only in cases where the requirement is essential to complete the basic functions of the course. As much as possible, please consider that students may have limited access to certain types of technology or software and modify your course design as much as possible to reduce exclusivity.
Please do not unplug, move, or re-arrange any classroom or shared lab instructional technology managed by Furman ITS. Each teaching station or computer lab has been carefully configured to ensure connectivity among those in-person and those that may join remotely. If you have a question about technology configurations or have a problem you need addressed, please contact email@example.com.
In BYOD classrooms (mostly in the science complex) where there is not a teaching station computer available, users will need to connect instructional technology devices to their computer for all the features (classroom microphones, speakers, etc.) to work. Both Macs and PCs are compatible with these systems. If your computer is a Mac, a small driver will need to be present for the system to function properly.
Yes! All BYOD classroom teaching stations are every bit as compatible with Macs as they are PCs. The only difference is that Macs do require a driver. Instructions will be posted about the required driver at each BYOD teaching podium.
Displaying the doc cam to both in-person and remote learners is as follows in a BYOD room where there is not a teaching station computer:
Trying to show the document camera (or whiteboard, or projector screen) from a secondary device’s camera will not be an adequate solution. Instead, make use of Zoom’s “Share Screen” function to show the content you need for class.
To enable all of the new remote-ready features like classroom microphones, speakers, and audio in the rooms where there is a teaching station computer, that computer needs to “drive” what is presented to those in the classroom and those connected remotely. Although a professor may connect to Zoom, for example, with their laptop to display material or join as a participant, the main teaching station computer should be utilized to project this information in the classroom and to those joining virtually.
You can convert any smartphone into a portable scanner. For several options for both iPhone and Android users, click here. This is also a valuable trick for your students so that they can submit work that isn’t easily captured with traditional word processing tools.
The Zoom whiteboard allows for real-time text and drawing features in a synchronous session, although the articulation is not precise. If you have an ipad, there are a number of interactive whiteboard apps for this purpose, including AirSketch and Notability– you could then share your iPad screen with students in a Zoom session, for example. Several web-based applications exist if neither of these options is feasible, including many that are free. One of our favorites is whiteboard.fi.
For tips on how to foster engagement in online discussions, click here and for ideas about how to foster student engagement asynchronous, click here.
Some ideas include:
Email: It might seem basic, but email is a foundational item in all online courses. It’s a great tool for asking questions, keeping in touch, and receiving materials, updates, reminders, and even assessments.
Digital Curriculum Materials: While this could also be found in synchronous programs, digital materials to supplement the curriculum may be especially prominent in asynchronous learning. This could be anything from uploaded PowerPoint presentations, to document sharing, to podcasts and video streaming.
Discussion Boards: Often, this is used to facilitate debates, collaboration, and discussion about course content, just like you might have in a physical classroom. The difference is that, in a discussion board, participants pop in and comment whenever they are able.
Social Networking: Consider integrating social networking platforms into the course structure by creating a course page or account, making it easier for participants to connect with you and other participants.
Wikis and Collaborative Documents: These might be used in a few different ways. For one, wikis could be a great way for your online courses to build and maintain class notes and references. Wikis and other collaborative documents also facilitate group work, creating a central hub for you and your classmates to work together on a shared project. Moodle has a built-in wiki feature that allows students to collaborate, edit, and comment on common documents asynchronously.
Although nice, synchronous video interaction is not always necessary for online instruction. Several platforms exist to support live chat features without a video interface. The Moodle platform supports a chat feature. Microsoft Teams, part of Microsoft 365, has a chat feature that keeps chat history, and allows for one-on-one, group, or small group chat. Other options for free chat platforms include Chatzy or YO Teach.
Additionally, Moodle forums allows students to upload short video clips (clips larger than 2-3 minutes are often too large) in response to a prompt or assignment in an asynchronous fashion. Applications like Whatsapp, Marco Polo, or FlipGrid also allow students to create group chats where they can send and listen to short recordings using their cell phones.
Microsoft PowerPoint allows you to record a slide show with narration and slide timings and upload that to any shared digital platform. Several other tools with free options like ScreenCast-O-Matic, Renderforest, and Animaker exist that support easy video recording, editing, and sharing from your home office.
Zoom can also be used for this purpose by setting up a room to yourself and recording your lecture. Please keep in mind that if you are recording your Zoom session to share with your students these should be recorded LOCALLY and then uploaded online (e.g. Box, Youtube, Vimeo) for student access. Links generated from these sites can be shared in Moodle. Please do not record these sessions to the Zoom cloud as Furman’s Zoom cloud space will quickly fill and your recording will not be saved.
For those interested in capturing more advanced input responses (formulas, calculations, etc.) to assignments or assessment tasks, consider using draw and write with ink features in Office 365 applications (word, excel, PowerPoint) to capture student work (equations, formulas, show-your-work scenarios).
Textual feedback can easily be integrated into electronic documents using track-changes features like those offered in Microsoft Word. Once you’ve received your student assignment files, you can annotate those assignments with your suggested changes and comments, save that file, and send it back to your students with your feedback.
Spoken feedback can also be shared with your students through remote instruction. Three free tools below provide you with options for recording spoken feedback and sharing that with your students.
If certain types of synchronous interaction aren’t available because of increased demand or if internet access limited altogether, you may want to have email distribution lists developed for each of your courses as back-up. You can also create a simple phone tree in Microsoft excel.
This is likely because of poor or limited connectivity at your location. On strategy to reduce the size of the video files you want to upload involves compressing those files before you attempt to put them online. This document may be useful as you consider video quality and editing when selecting a compression size. The document lists several desktop and web file compression options for you to consider.
Furman’s Joe Hiltabidel has created this short video to walk you through the process of building a quick document camera at home using Zoom meetings, your cell phone, and your computer!
Faculty support services will remain fully functional regardless of instructional scenarios this fall. This includes colleagues here to support your technical challenges, your pedagogical development, and your personal health and wellbeing. Other forms of support are also available to you. This includes:
Several resources you might utilize include:
For more on faculty self-care and balance during the pandemic, please see here.
In times of daily uncertainty, it can be a comfort to engage an eager audience on topics that highlight our expertise and foster a culture of inquiry. Furman alumni are especially eager to remain connected to our community during this time. If you might be interested in sharing your knowledge with Furman alumni in a Zoom lecture, discussion, or concert, please contact Allison Foy.
The university has created the For Furman Fund for anyone who wants to provide financial support for students or the university during the pandemic.