Find resources here for more information on purchasing and reconciling expenses for Undergraduate Research Student Fellows
Each Research Fellow funded through the UR Office is entitled up to $250 [or in some cases more, when external funding is available] for materials/supplies directly related to the students’ research experience. The purchase requests should come from the faculty mentor and/or their department representative.
How to proceed:
- Send your request for a material/supply purchase by email to the Director of Undergraduate Research (Erik Ching) for approval.
- Make the purchase on your Furman Purchasing or Corporate Card
- Submit a request for reimbursement through Workday. In addition to the purchase receipt, you will need to provide a copy of the email approval from Erik Ching for the purchase.
All purchases should be reconciled against Cost Center: 1430-CC, Fund: 01-FD, Additional Worktag: 1689-AC Summer Research (all other Worktags will populate automatically)
SCICU (South Carolina Independent Colleges and Universities) provides funds for materials/supplies and research-related travel for students who have been awarded a research fellowship by SCICU and have specifically included these expenditures in their proposed budget
How to proceed:
- Send your request for a material/supply purchase or any travel related expenses by email to the Director of Undergraduate Research (Erik Ching) for approval.
- Make the purchase on your Furman Purchasing or Corporate Card
- Submit a request for reimbursement through Workday. In addition to the purchase receipt, you will need to provide a copy of the email approval from Erik Ching for the purchase.
All purchases should be reconciled against Additional Worktag: 10078-GR (Cost Center will populate automatically)
Our office will fund travel to one conference per student, per academic year. The spending limit is $1,250 for domestic travel and $1,750 for international travel, with allowance for higher cost travel on a case-by-case basis. It is recommended that travel expenses be booked through the Student Travel Office so that the office can make purchases on the student’s behalf. As a reminder, the UR Office will provide conference travel support to a student one time within each academic year (Aug 1 to July 31).
Allowable expenses:
- Airfare
- Hotel
- Mileage if driving your own vehicle
- Rental car and gas for rental car
- Conference registration fee (organizational memberships may also be purchased, if it is more cost effective to do so)
Unallowable expenses:
- Gas for personal vehicle
- Meals (because students will receive a Meal Per Diem, there is no need to submit meal receipts)
- Upgraded airline travel
How to proceed:
Students:
- Before making any charges, send your request to studenttravel@furman.edu to receive authorization to make the charge
- If you have worked on campus, submit your receipts in an Expense Report through Workday (purchases should be reconciled against Cost Center: 1430-CC, Fund: 01-FD, Additional Worktag: 1692-AC Student Travel, and all other Worktags will populate automatically)
- If you have not worked on campus, email your receipts to studenttravel@furman.edu
Departments:
- Send a request to studenttravel@furman.edu to receive authorization to make travel purchase
- Make the purchase on your Furman Purchasing or Corporate Card
- Submit a request for reimbursement through Workday.
All purchases should be reconciled using these work tags: Cost Center: 1430-CC, Fund: 01-FD, Additional Worktag: 1692-AC Student Travel (all other Worktags will populate automatically).