088.2 Charging Procedures for Special Summer Programs

088.2 Charging Procedures for Special Summer Programs

A. Background

There are a number of special programs held on the Furman campus during the summer months. Some of these are sponsored by outside groups and some are sponsored and operated by Furman. Some of these programs have objectives of little direct benefit to Furman. It is necessary to have a policy for establishing fees that recognizes the characteristics peculiar to the various programs.

B. Policy

The summer programs at Furman, other than the academic summer term, will be classified as follows:

• Group A Offered as a special Furman program eligible for budgetary support.
• Group B Sponsored by Furman as a program contributing to the educational, cultural, spiritual and/or physical development of the participants in a meaningful way but not eligible for budgetary support. Sponsored programs have directors who are employed by Furman during the school year.
• Group C Accommodated as a program that is appropriate to have on the campus and is not disruptive of the regular academic summer program.

Charges will be made for use of University facilities in accordance with the following policies:

• Group A - The program director will submit a budget proposal to his budget unit supervisor and to the Business Manager and Treasurer. Provision for the summer-group room and board charges and the accident insurance charges, where applicable, determined by the Business Manager and Treasurer, are to be included in the budget proposal; also, the compensation of the director, if any, as approved by his superior officer. The amount of charge to each participant will be determined in the budget negotiation process.
• Group B - The program director will develop a budget agreeable to the Business Manager and Treasurer. The budget will provide for an appropriate facilities charge, the accident insurance charges, where applicable, and the summer-group room and board charges determined by the Business Manager and Treasurer. After appropriate compensation to the program director as agreed to by his superior officer, the program director and the University will share in the surplus as agreed during budget preparation.
• Group C - The Business Manager and Treasurer will provide the Director of Continuing Education with the charges for the use of campus facilities, the accident insurance charges, where applicable, and the summer-group room and board rate. Furman will have no responsibility for establishing charges to participants or for keeping the records for the summer group. Budgets, collections, operating deficits, etc., will be the responsibility of the director of the sponsoring organization.

C. Guidelines

1.  In establishing charges the Business Affairs Office must be aware of the competition with other colleges, camps, etc.

2.  Within the above policies the Business Affairs Office is to maintain a fee structure that will provide the optimum return on the use of the campus facilities during the summer months.

3.  Group A programs should be self-supporting.

4.  Group B programs should be profit oriented and must cover their proportionate share of campus overhead. Furman's name and facilities are recognized as major factors in the success of these programs.

5.  Group C programs are to be charged for use of the campus facilities and the proportionate share of campus overhead at a rate whereby the optimum level of support of the general budget can be attained.

6.  Campers accident insurance coverage is required by all youth groups classified as Group A and Group B special summer programs. A youth group is defined as a number of people most of whom are between eight and eighteen years of age in a special summer program. Sports type campus in which Furman s the sponsor and/or the program director is a Furman employee are required to provide campers insurance for all participants regardless of age. The campers accident insurance policy is managed by the Assistant Director of Personnel.

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