088.1 Special Summer Programs

088.1 Special Summer Programs

A. Background

Through a gradual process, Furman became involved in a few summer programs that were Furman related. The partial use of the campus during the summer was observed to have economic liabilities. Out of a desire to render public service, to strengthen public relations, and to bring about a profitable use of University facilities, the decision was made to expand special summer programs. The resulting growth makes it necessary to clarify policies and guidelines.

B. Policy

In order to utilize its facilities effectively for a greater portion of the year, increase its income, and be of service to young people, pastors, members of the community and other selected outside groups, Furman University will make arrangements for appropriate programs to be scheduled on campus during the summer months. These programs must not disrupt the regular academic summer program and should be supportive of and contribute to the educational, cultural, spiritual and/or physical development of the participants.

C. Guidelines

1. All special summer programs must not be in conflict with the basic purpose, goals and objectives of the University.

2. The office of Continuing Education is assigned the responsibility for coordinating the scheduling and arrangements for special summer groups on campus. Responsibility for selected programs may be assigned to the Business Affairs Office or some other department.

3. Requests for scheduling special summer programs should be submitted to the Director of Continuing Education in writing by February 1 of each year.

4. During the negotiation process with representatives of special summer groups, the specific requirements for space, equipment, and staff support must be determined before a fee is established.

5. Insurance coverage is required for all youth athletic groups. A youth athletic group is defined as a group of participants most of whom are between the ages of eight and eighteen years of age. Directors of these groups must provide within thirty (30) days of camp opening insurance certificates verifying that the following coverages are effective:

• Comprehensive General Liability
• Insurance Automobile Insurance (as appropriate)
• Workers' Compensation Insurance (as appropriate)
• Accident/Disability Insurance.

The Director of Continuing Education determines the classification of a group relative to insurance requirements and will collect required certificates of insurance.

6. Campers accident insurance coverage is required of all youth groups sponsored by Furman. Sports camps in which Furman is the sponsor are required to provide campers insurance for all participants regardless of age.

7. Except for the campers accident insurance provided to groups specified in guideline 6, the University does not provide accident or medical insurance for participants in the special summer programs. Any medical costs resulting from injuries or sickness are the responsibility of the participants and not the University.

8. The scheduling of all summer programs should be compatible with the normal summer schedule of the University including the residence halls, dining hall, and maintenance department. Special summer programs are normally scheduled during a nine-week period beginning the Sunday occurring one full week after Commencement.

9. Special summer programs which involve non-Furman organizations will not be scheduled unless they are financially profitable for the University.

10. The office of Continuing Education is responsible for providing the appropriate data to the Business Office by the end of the first business day following arrival so that prompt and accurate collection of fees can be made. Any other changes that occur after that time will be reported to the Business Office prior to the group's departure from the campus.

11. Participants in special summer programs will be subject to appropriate University rules and regulations and their directors are responsible for ensuring that effective supervision is maintained. The office of Continuing Education will provide copies of the appropriate rules and regulations to the group.

12. The person in charge of each special summer program is responsible for ensuring that adequate security precautions are taken for his group. The number of counselors to be provided by the sponsoring group for programs involving persons under eighteen years of age will be agreed upon in advance.

13. Except by special arrangements, no early arrivals or late departures will be allowed for participants in special summer programs.

14. All promotional materials must be approved by the Director of Continuing Education prior to distribution to the public to ensure that dates are correct and that Furman's role and responsibilities are properly represented.

15. The office of Continuing Education will prepare for the files a written evaluation at the end of each program, including how well the program seemed to meet its objectives and the extent to which it conformed to the above-stated policy and guidelines.

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