93.0 Facility Supervisors
|Created by: Stephanie Ferguson on 6/20/2007|
|Category: 0 - General Administration; 90 - Miscellaneous|
|Current File: 93.0|
|Adoption Date: 1/24/2006|
|Reviewed for Currency: 1/24/2006|
|Replaces File: 032.6|
|Date of Origin: 11/16/1982|
|In Archive? Yes|
93.0 Facility Supervisors
Each facility on campus is under the immediate jurisdiction of a facility supervisor. Facility supervisors will serve as liaisons between Facilities Services and the occupants or users of the facility.
1. Responsibilities of the facility supervisor include:
a. Overseeing scheduling use of the facility consistent with principles stated in individual facility management policies so that authorized programs' events operate under optimum conditions. Charges for use of facilities should not be made without prior approval from the University’s Budget Director. The Controller/Director of Financial Services is to be notified of each event for which charges are to be made. The Registrar coordinates the schedule for all published instructional activity.
b. Establishing and publishing operating policies for the facility in accordance with the Policy on Policies. (See Policies and Procedures Manual, File 000.5.)
c. Establishing with the authorized users and in coordination with the Public Safety Department a security plan for the facility. This plan might include the lock/unlock schedules, issuance of keys, locking of assigned areas, etc.
d. Acting as a point of coordination with Facilities Services. Major maintenance work will be scheduled through the facility supervisor so that programs conducted in the facility will not be disrupted. Facility supervisors are to report to Facilities Services any major inadequacies in housekeeping and/or maintenance.
e. Being informed about renovations and maintenance work on the facility.
f. Supporting the Public Safety Department in maintaining safe conditions in the facility.
g. Keeping the person to whom the facility supervisor reports informed about the facility and problems that have not been solved.
h. Complying with the provisions of the policy relative to the posting of materials on and/or within the facility. (See Policies and Procedures Manual, File 330.5.)
i. Assisting in implementing policies related to facilities (e.g. energy use, evacuation plans).
2. These facilities are sponsored by these supervisors or their designees:
a. Amphitheater – Executive Director of Conference and Event Services
c. Baseball Diamond - Head Baseball Coach
e. Biology Natural Area (by Golf Course) – Chair, Biology Department
f. Campfire Cove - Director of Public Safety
g. Campus Rental Houses (6) - Director of Administrative Services
h. Cherrydale - Director of the Alumni Association
j. Daniel Chapel - Chaplain
k. Daniel Dining Hall - Director of Dining Services
m. Duke Library - Director of Library
n. Earle Infirmary - Vice President for Student Services
o. Ellis Band Practice Field - Director of Bands
p. Facilities Services - Director of Facilities Services
r. Furman Hall – Chair, Classics Department
s. Gatehouse - Director of Public Safety
t. Gazebo - Director of Facilities Services
u. Golf Course and Pro Shop - Director of Golf Course
v. Herring Music Pavilion - Chair, Music Department
w. Hipp Hall – Chair, Economics Department
x. Hut, Shack, Cottage, Cabin - Director of University Housing
y. Intramural Fields - Director of Recreational Sports
z. Johns Hall – Chair, Psychology Department
aa. King Football Practice Field - Head Football Coach
cc. Lakeside Residence Halls - Director of University Housing
ee. McAlister Auditorium Operations - Executive Director of Conference and Event
ii. North Village Estridge Commons - Director of University Housing
jj. Nursery - Director of Planning and Landscape Management
kk. Observatory – Chair, Physics Department
mm. Paladin Stadium – Athletic Director
nn. Parking Lots - Director of Public Safety
oo. Picnic Shelter - Executive Director of Conference and Event Services
pp. Playhouse - Chair, Theatre Arts Department
qq. Plyler Hall - Chair, Biology Department
rr. REK Center – Head Coach, Men’s Golf
ss. Riley Hall - Chair, Mathematics Department
uu. Ropes Course - Director of Student Activities/University Center
vv. Softball Field - Head Softball Coach
xx. South Residence Halls - Director of University Housing
yy. Stone Soccer Stadium – Athletic Director
zz. Timmons Arena – Executive Director of Conference and Event Services
aaa. Track - Head Track Coach
bbb. Train (Scout Hut) - Director of Facilities Services
eee. All Other Areas - Director of Facilities Services
3. Facility supervisors report to their immediate supervisors on matters concerning campus facilities.