111.6 Associate Dean and University Registrar

111.6 Associate Dean and University Registrar

A. Background

The offices of Associate Dean for Academic Programs and Associate Dean for Academic Advising, which developed out of a division of duties imposed upon the Associate Academic Dean by the Kellogg grant (1976), were restructured at the close of that grant and the office of Associate Dean and University Registrar was created.

B. Policy

The Associate Dean and University Registrar is an administrative officer who assists the Vice President for Academic Affairs and Dean in matters related to students' academic work.

C. Guidelines

1. The Associate Dean and University Registrar is appointed by the President after consultation with the Vice President for Academic Affairs and Dean. The position is full-time with faculty status and reports to the Vice President for Academic Affairs and Dean.

2. The duties and functions of the office include the following:

• advises both students and faculty concerning academic polices and procedures;
• advises students on academic and/or personal problems;
• determines academic probation status of students and informs the Associate Academic Dean of grades needed to be removed from academic probation;
• serves on the following faculty committees: Academic Advising, Academic Policy, Curriculum, Cultural Life Program, Student Counseling, Calendar;
• serves on the "Who's Who Among Students":  Selection Committee;
• coordinates pre-registration, On-Line-Add-Drop (OLAD) and Enrollment Day;
• evaluates and approves credits of all transfer students and advises these students regarding their individual urricular requirements;
• evaluates and approves correspondence work;
• evaluates all re-admission applicants;
• advises re-admitted students and their advisors as regards individual curricular/ graduation requirements;
• participates in orientation of new students;
• evaluates and approves college credits of entering freshmen;
• establishes the Final Exam Schedule;
• mails copies of Fall Term Mid-Term Grade Reports, with a letter of explanation, to parents and guardians of all new students;
• certifies graduates to the faculty;
• coordinates academic awards and the Annual Awards Banquet;
• assists in preparation of the Furman University Catalogue;
• works closely with the Director of Academic Assistance, the Director of Counseling, the Director of Disability Services, and the chaplains;
• interprets NCAA Regulations;
• coordinates, with the Athletics Academics Counselor, the processing of the "Student-Athlete Program of Studies and Progress Towards the Degree" forms;
• accepts assignments from the Vice President for Academic Affairs and Dean;
• supervises the numerous functions and responsibilities of the Registrar's Office;
• organizes the line of march for Commencement;
• organizes the receiving of diplomas by students;
• helps organize the rain plan for Commencement;
• actively participates in professional organizations;
• responsible for the completion of numerous federal and state government reports;
• works closely with the Associate Academic Dean;
• works closely with Computing and Information Services;
• member of Leadership Team for Datatel;
• responsible for completion of the NCAA graduation study; and
• administers the Cultural Life Program.

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