111.51 Assistant Academic Dean

111.51 Assistant Academic Dean

A. Background

In 1998, the Vice President for Academic Affairs and Dean appointed an Assistant Academic Dean to assist the Associate Academic Dean.  As of 2001, the Assistant Academic Deans responsibilities became as listed below.

B. Policy

The Assistant Academic Dean is responsible to and assists the Associate Academic Dean.

C. Guidelines

1. The Assistant Academic Dean is appointed by the Vice President for Academic Affairs and Dean and is responsible to the Associate Academic Dean.

2. The Assistant Academic Dean normally teaches two courses per year.

3. The duties and responsibilities of the Assistant Academic Dean include the following:

a. Administer the Academic Advising Program, including assigning advisors to all new students prior to matriculation in September; supervising the schedule of advising meetings during new student orientation; preparing materials for advisors, such as student data sheets and the Academic Advising Handbook; providing educational programs for new and experienced advisors; chairing the Advising Committee; working with the Office of Academic Records to maintain web pages related to advising, curriculum planning, and registration; and supervising procedures for maintaining advising assignments in the student database.
b. Supervise procedures for recording students declaration of majors and concentrations and change of academic advisors;

c. Advise and counsel students on academic matters with particular attention to students experiencing academic difficulty. Refer students to other campus resources where appropriate;  

d. Communicate with faculty about students' absences from class. With the Vice President for Student Services, administer the Early Warning program wherein students are contacted if they have missed three or more consecutive class days. Intercede and refer such students if the absences are discovered to be due to serious health problems or other difficulties;                         

e. Serve as the administrative resource for the Individualized Curriculum Program and counsel students about the development of ICP proposals;

f. Administer the Cultural Life Program which includes hiring and supervising students to serve as CLP Managers and CLP Event Staff, maintaining web page to publicize events, supervising the record keeping process for student attendance at events, and certifying students CLP attendance to the Office of Academic Records;

g. Coordinate the Academic Reading Community for freshmen which includes appointing a committee to select the book; recruiting faculty and staff to lead discussion groups; and as appropriate, arranging a visit for the author to visit campus;

h. With the Office of Academic Records, coordinate the annual Academic Awards Banquet;

i. Serve on the Academic Advising Committee (chair), Administrative Council, Calendar Committee, Catalog Committee, Cultural Life Program Committee, Individualized Curriculum Committee and other committees as appointed by the Dean;

j. Assist the Dean and the University Registrar in monitoring and adjusting course offerings;

k. Perform other duties as assigned by the Dean and Associate Academic Dean;

l. Supervise the Administrative Assistant to the Assistant Academic Dean.

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