388.3 Travel Reservations

Created by: Dana Trebing on 8/23/2004
Category: 3 - Business Affairs; 80 - Service/Travel
 
Originator: Director of Administrative Services
Current File: 817.91
Adoption Date: 8/23/2004
Reviewed for Currency: 8/23/2004
 
Replaces File: 388.3
Date of Origin: 1/13/1988
 
Classification:
 
In Archive? No

388.3 Travel Reservations

 

A. Background

There are many activities on campus that require travel reservations for airlines, hotels, and rental cars. It is expected that by providing reservation options to travelers, convenience and cost savings in travel will be experienced.

 

B. Policy

If making reservations through a travel agency, the designated university travel agency must be used.  Travelers making alternative reservations (on line bookings, etc.) must do so at their own risk and with the understanding that these types of reservations often come with many restrictions.

 

C. Guidelines

  • Travelers should plan trips as far in advance as possible in order to take advantage of lowest fares.

 

  • When using the designated travel agency for airline reservations, the traveler should be prepared to give the agency the university travel voucher number and/or budget number. These numbers are obtained from the approved travel request form.

 

  • All airline tickets purchased through the university travel agency will be billed directly to the university.

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