INTRODUCTION

Created by: Stephanie Ferguson on 2/5/1999
Category: 0 - General Administration; 00 - General,
 
Originator:
Current File:
Adoption Date: 3/29/1999
Reviewed for Currency: 10/9/2002
 
Replaces File:
Date of Origin: 2/5/1999
 
Classification: Faculty
 
In Archive? No

INTRODUCTION

 

Policies and Procedures System

F U R M A N    U N I V E R S I T Y

The official version of Furman Policies and Procedures is maintained electronically to provide quick and easy access to the university community.

Questions, comments, and corrections can be addressed to stephanie.ferguson@furman.edu.

...........................                       

 

B. Index

Created by: Susan Dunnavant on 2/5/1999
Category: 0 - General Administration; 00 - General,
 
Originator:
Current File:
Adoption Date:
Reviewed for Currency: 3/25/1999
 
Replaces File:
Date of Origin:
 
Classification:
 
In Archive? No

B. Index

 

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000.2 Explanation of Policies and Procedures System (PPS)

Created by: Stephanie Ferguson on 2/5/1999
Category: 0 - General Administration; 00 - General,
 
Originator: Director of Planning and Institutional Research
Current File: 000.2
Adoption Date: 1/24/2006
Reviewed for Currency: 1/24/2006
 
Replaces File: 000.2
Date of Origin: 12/11/1973
 
Classification: Faculty
 
In Archive? No

000.2 Explanation of Policies and Procedures System (PPS)

 

A. Scope and Purpose

The Policies and Procedures System (PPS) provides a system of internal communications for developing, distributing, retaining, and revising policies, procedures, and other official communications pertaining to administrative, managerial, and operational activities.

B. Organization

The contents of the Policies and Procedures Manual are organized in ten major sections as follows:

Major Sections

000 General Administration                     

000 General                                                      

010 Archives/Records

030 Visitors

040 Planning/Research

050 Audiovisual

060 Committees/Organizations

070 Computer Services

080 Special Summer Programs

090 Miscellaneous                                    

100 Academic Affairs 

100 General

110 Organization

120 Responsibility

130 Academic Freedom

140 Benefits

150 Status

160 Professional Growth

170 Library

180 Procedures

190 Miscellaneous  

                                        

200 Student Services 

200 General

210 Admissions/Records/Registration

220 Awards/Honors/Scholarships

230 Committees/Organizations

240 Religious Life

250 Counsel/Guidance/Placement

260 Food/Housing

270 Health Services

280 Recreational/Social

290 Miscellaneous  

                                             

300 Business Affairs 

300 General

310 Accounting/Auditing/Budgeting

320 Security/Traffic

330 Buildings/Grounds/Equipment

340 Business/Office Management

350 Fees/Tuition

360 Insurance/Legal

370 Purchasing/Supplies

380 Service/Travel

390 Miscellaneous  

                                              

400 Development and Alumni Affairs 

400 General

410 Endowment

420 Fund Raising

430 Advisory Council

440 Alumni

490 Miscellaneous 

 

 

 

500 Marketing and Public Relations                                                                          

500 General

510 Information/Publication

520 Associations/Organizations

530 Community/Government

540 Public/Media

590 Miscellaneous

 

600 Intercollegiate Athletics

600 General

610 Affiliations/Memberships

620 Equipment/Facilities

630 Special Programs

690 Miscellaneous

 

700 Auxiliary Operations

700 General

710 Dormitories

720 Dining Hall

730 Pala Den

740 University Store

750 Golf Course

790 Miscellaneous

 

800 Personnel

800 General

810 Benefits/Services

820 Compensation/Records

830 Employee Relations/Communications

840 Employment

850 Health/Safety

860 Professional Growth/Training

870 Special Activities

880 Holidays

890 Miscellaneous

 

900 Miscellaneous

900 General

C. Definitions

1. A policy is a broad statement of general intent defining what is permissible or expected.

2. A procedure is more specific instruction describing how a policy is implemented.

D. Responsibilities

1. The policy on policies states that the person responsible for a department, program, activity, or function is responsible for seeing that appropriate policies and procedures are developed and revised as deemed necessary for the effective management of the area--provided that he or she shall not issue policies or procedures that contravene those issued by higher authority.

2. The originator is responsible for coordinating policies and procedures with key persons who are involved or affected prior to distribution insofar as practical.

E. Coordination and Control

Since the responsibility for policy guidance is delegated to the person responsible for the activity, it is desirable to minimize confusion through appropriate coordination and editorial control. At the university level this function will be performed by the Director of Planning and Institutional Research. This responsibility will include checking the policy for format, consistency, conflict, overlap, and the assigning of file numbers. Policies, procedures, and instructions that pertain only to individual departments or functional units will be under the editorial control and coordination of the originating person.

F. Distribution

1. PPS Manual. The official version of the Policies and Procedures Manual is available on the campus intranet to anyone holding a Furman network account.

2. Faculty Handbook. The official version of the Faculty Handbook is online. Specially marked pages in the Policies and Procedures Manual indicate Faculty Handbook. One copy of the Faculty Handbook will be maintained in loose-leaf format in the Library.

 ...........................

 

 

 

 

 

000.5 Policy on Policies

Created by: Stephanie Ferguson on 2/5/1999
Category: 0 - General Administration; 00 - General,
 
Originator: Director of Planning and Institutional Research
Current File: 000.5
Adoption Date: 9/14/1998
Reviewed for Currency: 1/24/2006
 
Replaces File: 000.5
Date of Origin: 1/23/1974
 
Classification: Faculty
 
In Archive? No

000.5 Policy on Policies

 

A. Background

Since Furman University is committed to decentralized, participatory management, there is a need for formulating, authorizing, distributing, enforcing, retaining, reviewing, and revising appropriate policies. In a decentralized system where plans and decisions are made as close to the point of implementation as possible, those in positions of responsibility must be given the necessary information and guidance to enable them to make the best decisions possible. A policy is a statement of general intent indicating what is permissible or expected at each level of authority. It is a standing decision that allows one to exercise both judgment and discretion, yet provides the guidance needed to maintain consistency and continuity in the management process.

 

B. Policy

Furman's policy on policies is that the person assigned the responsibility for a department, program, activity, or function is inherently responsible for seeing that appropriate policies pertaining to his or her area of responsibility are developed and maintained, provided that they do not conflict with or contravene policies issued by a higher authority. The individual initiating a policy is responsible for reviewing written drafts with appropriate individuals responsible to him and with those individuals in parallel positions who might be affected by the policy. Prior to distribution, the policy must be approved by the person to whom the initiator of the policy reports. Disputes or conflicts concerning proposed policies affecting more than one department will be referred to the next higher authority in each chain of command until the issue is resolved. When the determination of policy is the responsibility of a group such as the faculty, Association of Furman Students, or a committee rather than an individual, the same basic principles apply. The policy on policies does not preclude the issuance of directives by the President.

 

C. Guidelines

1. Policies should effectively guide the institution in achieving its purpose, goals, and objectives.

2. Policies should be based on the best factual information available.

3. Policies should be developed whenever there is a need for guidance to administer a particular area or activity.

4. Each policy should be appropriate for the intended level of the institution and should be stated in such a way that it is apparent at which level the policy applies.

5. Policies should be stated as clearly, unequivocally and comprehensively as possible.

6. Policies should be as stable as possible.

7. Policies should be in harmony with the internal structure of the organization.

8. Policies should be consistent with the economic, political, social and educational environment of the institution and be responsive to changes in these areas.

9. Policies should be compatible with one another.

10. Policies should not be developed for situations that are unimportant, improbable, or nonrepetitive.

11. Policies should be reviewed periodically for continued relevancy and adequacy.

12. Policies should be clearly distinguished from other official communications.

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000.6 Governance

Created by: Stephanie Ferguson on 8/16/2001
Category: 0 - General Administration; 00 - General,
 
Originator: President
Current File: 000.6
Adoption Date: 8/16/2001
Reviewed for Currency: 5/24/2007
 
Replaces File: 000.6
Date of Origin: 1/23/1974
 
Classification: Faculty
 
In Archive? No

000.6 Governance

 

A. Background

The purpose of Furman University's governance is to achieve optimum results through effective utilization of the University's internal and external resources. Ultimate authority and responsibility for the institution's governance are vested by the charter and bylaws in the Board of Trustees. The internal governance of the university is delegated to the President. The present administration is implementing a participatory system of governance which gives faculty and students a voice in decision making. The following policy statement is intended to clarify basic governance concepts which should guide institutional decisions at all levels.

 

B. Policy

Those responsible for the governance of Furman University are committed to a concept of decentralized, participative governance based on appropriate delegation, without abdication, of responsibility and authority. The responsibility for planning and control shall be placed as close as practical to the point of execution. Every person in charge of a department, program, or activity should formulate, within available budget, plans and recommendations for his or her own area of responsibility which can be coordinated with other activities and can be consolidated at higher levels to support the goals, objectives, and policies of the university.

 

C. Guidelines

1. Governance should be consistent with Furman's nature and purpose.

2. Furman should strive to promote constructive change, keeping attuned to educational and environmental trends without losing sight of traditional values.

3. The President has the responsibility for seeing that program priorities are established.

4. Ethical and legal standards should be maintained in all relationships.

5. Decisions should be based on the objective consideration of the best information available.

6. Appropriate constituent participation should be utilized in University governance.

7. Authority delegated to the organized faculty and to the Association of Furman Students is defined in their respective constitutions as approved by the Board of Trustees.

8. Each individual throughout the university is accountable for his performance and should be evaluated periodically and compensated on that basis.

000.7 Policy on Organizational Relationships

Created by: Stephanie Ferguson on 8/17/2001
Category: 0 - General Administration; 00 - General,
 
Originator: President
Current File: 000.7
Adoption Date: 8/16/2001
Reviewed for Currency: 5/24/2007
 
Replaces File: 000.7
Date of Origin: 1/23/1974
 
Classification: Faculty
 
In Archive? No

000.7 Policy on Organizational Relationships

 

A. Background

Even though a well-defined organizational structure exists at Furman, effective relationships and communications require the support of the President as well as other administrative personnel and of the faculty. While formal organizational relationships are important, ways must also be developed for individuals to engage in informal contacts with others in the administrate structure for purposes of liaison or decision making. Care should be taken, however, to ensure that these informal relationships do not contribute to a breakdown in communications.

 

B. Policy

The organization chart shall constitute the formal authority-responsibility relationships within the university. Formal communications, either upward or downward, should normally adhere to established lines of authority; nevertheless, working relationships requiring informal contacts are often necessary. In order that there be no breakdown in communications, however, responsible superiors should be informed of agreements made during informal contacts before any important action is taken. Also, provision should be made for bypassing an individual who appears to be blocking communications, either upward or downward. Officers of the Association of Furman Students, as formal representatives of the student body as a whole, should maintain close liaison and communication with the Office of Vice President for Student Services on any matter not covered explicitly by the Constitution of the Association of Furman Students. As with faculty and administrative officers, informal contacts are encouraged; however, the Vice President for Student Services should be informed of any agreements before important action is taken. Again, provision should be made for circumventing an individual in the event blockage of communications is encountered or an impasse appears to be developing. The president, inasmuch as he is ultimately responsible for the effective functioning of the university, has final authority over all decisions made in the university, subject to the will of the Board of Trustees.

 

C. Guidelines

1. Delegation of authority and responsibility should be undertaken as a means of developing participative management as well as encouraging decision making at the lowest level feasible.

2. Formal contacts are those which adhere strictly to the chain of command while informal contacts are those contacts with individuals outside the chain necessary for the effective operation of the institution.

3. Contacts across functional lines should be undertaken with the full understanding that immediate superiors be notified, either formally or informally, before any important agreement is ratified or action taken.

4. Provisions should be made by each administrator for coordination with peer, superior, or subordinate personnel responsible for one or more overlapping functional areas so that communication failures do not occur.

5. Functional authority and responsibility may be delegated, but it may not be abdicated.

6. Position descriptions emphasizing not only authorities and responsibilities but also formal organizational relationships should be developed as a means of assisting administrative officers and faculty in understanding jurisdictional limitations as well as recognized authority-responsibility relationships and communication channels.

7. Appropriate organization and staffing must be established and maintained to fill approved positions with well-qualified, highly motivated personnel consistent with Furman's Affirmative Action Plan.

8. Copies of the organization chart are in the Appendices of the Faculty Handbook and the Policies and Procedures.

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001.1 University Calendar of Public Events

Created by: Stephanie Ferguson on 5/2/2007
Category: 0 - General Administration; 00 - General,
 
Originator: Vice President for Marketing and Public Relations
Current File: 001.1
Adoption Date: 5/1/2007
Reviewed for Currency: 5/27/2007
 
Replaces File: 001.1
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? No

001.1 University Calendar of Events

 

A. Background

In order to coordinate and publicize activities, to avoid conflicts, and to make sure that Furman facilities are available, an official calendar is based on R25 entries made by departments and individuals.

 

B. Policy

Furman maintains an official calendar, including academic and non-academic events.

 

C. Guidelines

1. The academic calendar is set by the Vice President for Academic Affairs and Dean after consultation with the Academic Calendar Committee.

2. The Vice President for Marketing and Public Relations is responsible for maintaining an official calendar of public events including the dates established by the Vice President for Academic Affairs and Dean as made available through the R25 master calendar.

3. An on-going online calendar system comes from entries made in R25 and is used for publicity purposes. This self-reporting calendar will be the official events calendar for university and available online and used by the Office of Marketing and Public Relations for promotional purposes.

4. Facilities should be scheduled for use by the person responsible for the event as follows:

  • Dining rooms - Director of Dining Services
  • McAlister Auditorium - General Manager of Timmons Arena
  • University Center (Watkins Great Room, Thomas Room, Burgiss Theatre) - Director of University Center
  • Lay Physical Activities Center facilities - Chair of Health and Exercise Science Department
  • Classrooms (day) - Vice President for Academic Affairs and Dean
  • Classrooms (evening) - Director of Continuing Education
  • Varsity athletic fields - Vice President for Intercollegiate Athletics

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001.2 Charter and Board of Trustees

Created by: Stephanie Ferguson on 8/17/2001
Category: 0 - General Administration; 00 - General,
 
Originator: President
Current File: 001.2
Adoption Date: 8/16/2001
Reviewed for Currency: 5/24/2007
 
Replaces File: 001.2
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? No

001.2 Charter and Board of Trustees

 

A. Background

Furman University operates under a charter granted by the General Assembly of the State of South Carolina on December 20, 1850, as extended and amended on December 20, 1866; February 16, 1898; January 23, 1900; March 19, 1927; May 21, 1956; May 29, 1963; October 18, 1990; August 13, 1993; and November 16, 1996. In 1932, by arrangement between the two Boards of Trustees, the Greenville Woman's College was "coordinated" with Furman University, and the two institutions were consolidated completely in 1938.

 

B. Policy

The charter of Furman University fixes in the Board of Trustees the final authority for all institutional policies.

 

C. Guidelines

1. The Board of Trustees is self-perpetuating; the thirty (30) trustees are elected by the members of the Board of Trustees for three-year terms. Trustees are eligible to serve two successive terms. After serving two successive terms, a trustee may not be re-elected until he or she has been off the board for at least one year.

2. The duties and responsibilities of the trustees are described in the Charter and Bylaws of Furman University. Basic policies are decided by the Board of Trustees.

3. The Board of Trustees meets three times each year. Special meetings may also be called. The Chair of the Faculty (or a designated representative) and the President of the Association of Furman Students (or a designated representative) are invited to attend board meetings.

4. The standing committees of the Board of Trustees are: Academic Affairs, Athletics, Audit, Budget, Development, Executive, Finance, Grounds and Buildings, Nominating, Strategic Planning, Student Services, and University Relations. Recommendations of committees are brought before plenary sessions of the board for action. The Executive Committee has authority to make necessary decisions when the board is not in session.

5. One faculty member and one student meet with most trustees committees. The faculty member is selected by the President of the University from a list of nominees submitted by the Chair of the Faculty; the student is chosen by the President of the University from a list of nominees submitted by the President of the Association of Furman Students.

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001.3 President

Created by: Stephanie Ferguson on 8/17/2001
Category: 0 - General Administration; 00 - General,
 
Originator: President
Current File: 001.3
Adoption Date: 8/17/2001
Reviewed for Currency: 5/24/2007
 
Replaces File: 001.3
Date of Origin: 5/21/1986
 
Classification: Faculty
 
In Archive? No

001.3 President

 

A. Background

The Bylaws of Furman University contain rules and regulations relevant to the Board of Trustees and the Officers of Administration.

 

B. Policy

The President is the chief administrative officer of the University.

 

C. Guidelines

See Charter and Bylaws of Furman University for guidelines.

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008.1 Succession to Authority

Created by: Stephanie Ferguson on 6/28/2001
Category: 0 - General Administration; 00 - General,
 
Originator: President
Current File: 008.1
Adoption Date: 11/5/2008
Reviewed for Currency: 11/5/2008
 
Replaces File: 008.1
Date of Origin: 5/13/1974
 
Classification: Faculty
 
In Archive? No

008.1 Succession to Authority

 

A. Background

At times the President of the University is out of town or is away from the university due to illness or is otherwise incapacitated. It is necessary that a succession to authority exist so that the university has someone to speak and take actions for the university at all times.

 

B. Policy

The succession to authority at Furman University is given in order below: Provost and Executive Vice President; Vice President for Business Affairs; Vice President for Development; Vice President for Enrollment; Vice President for Student Life.

 

C. Guidelines

1. At any time when one of the above is in charge of the university and must leave town or becomes incapacitated, the officer should notify the officer next in line of authority.

2. In the event the President and the five persons listed above are unavailable, the President's office shall designate who is to be in charge in the President's absence.

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011.1 Distribution of Furman University Catalogues

Created by: Dana Trebing on 2/10/2003
Category: 0 - General Administration; 10 - Archives/Records,
 
Originator: Vice President for Academic Affairs and Dean
Current File: 011.1
Adoption Date: 2/10/2003
Reviewed for Currency: 2/10/2003
 
Replaces File: 011.1
Date of Origin: 9/18/1975
 
Classification: Faculty
 
In Archive? No

011.1 Distribution of Furman University Catalogues

 

A. Background

Recent increases in the cost of printing have made it necessary for Furman to print a smaller number of general catalogues. Because of the limited number available for use, it is necessary to place certain restrictions on their distribution.

 

B. Policy

Furman University general catalogues are for the use of currently enrolled students, for prospective students who have applied for admission to Furman, and for the office use of Furman faculty, administration, and staff. A limited number of catalogues are available for members of the Board of Trustees and Advisory Council and other friends of the university.

 

C. Guidelines

1. Furman University, a viewbook, is used for general information about the university in lieu of the catalogue where possible, especially in response to inquiries by prospective students and their parents.

2. The Division of Graduate Studies and the Division of Continuing Education use prepared brochures or special bulletins with their students and prospective students.

3. A limited number of the general catalogue (Furman University Catalogue) are sent to other institutions and libraries based on the university mailing list approved by the Vice President for Academic Affairs and Dean.

4. The number of copies of the catalogue available for each administrative and staff office will be determined by the Vice President for Academic Affairs and Dean.

5. Copies for each academic department will be distributed by the Vice President for Academic Affairs and Dean.

6. After initial distribution, available copies of the Furman University Catalogue will be kept in the Assistant Registrar's Office for faculty, staff, and enrolled students who have not received their one free copy.

7. New undergraduate students entering Furman will be given one copy of the catalogue during September orientation or during registration in January or March. Parents of new undergraduate students entering Furman may request a copy of the catalogue from the Associate Dean's Office. Returning students will be given one copy during registration in September.

8. Students who wish to receive additional copies may purchase them in the University Store.

9. The Marketing and Public Relations Office will mail catalogues to members of the Board of Trustees and the Advisory Council.

10. The Admissions Office will give catalogues to prospective undergraduate students after they have applied.

11. The Graduate Studies Office will give catalogues to prospective graduate students after they have applied.

12. The Graduate Studies Office will give catalogues to enrolled graduate students.

13. The Division of Continuing Education provides an (separate) Undergraduate Evening Studies Catalogue to each current student, as well as each prospective student.

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011.2 University Records

Created by: Pat Teague on 2/5/1999
Category: 0 - General Administration; 10 - Archives/Records,
 
Originator: President
Current File: 011.2
Adoption Date: 4/15/2002
Reviewed for Currency: 4/15/2002
 
Replaces File: 011.2
Date of Origin: 1/30/1984
 
Classification:
 
In Archive? No

011.2 University Records

 

A. Background

It is necessary that the records of the university be maintained and preserved in order to protect the university, its faculty and staff, employees and all those who do business with or attend the university. The university is equally concerned with preserving material of research or historical value.

 

B. Policy

All records created by any employee of Furman University in the performance of his or her duties as an employee are the property of the university (adopted May 9, 1967, by the Board of Trustees).

 

C. Guidelines

1. "Records" are any documents, correspondence, accounts, policy statements, summaries, statistics, projections, programs, reports, papers, maps, books, photographs, or any items, regardless of physical form, that are created by an employee of Furman University in the performance of his or her university responsibilities, and which are appropriate for preservation as evidence of Furman's internal structure, policies, decisions, procedures, operations, or other basic activities, or because of the inherent informational value of such material.

2. Records may not be destroyed or otherwise disposed of by an employee but are to be kept in his or her office as long as they are active. When they are no longer active, they are to be transferred to the archives.

3. The university archivist will develop a records retention schedule for each office in consultation with the respective office head. The records retention schedule will include the recommended times for keeping records, the disposition of records that do not have permanent value, and the schedule for transferring records to the archives.

4. Archives will provide record storage boxes and labels for all materials to be sent to archives.

5. Records are not to be sent to university archives without the prior approval of the archivist.

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032.5 Use of Furman Facilities by Outside Groups

Created by: Pat Teague on 2/5/1999
Category: 0 - General Administration; 30 - Visitors,
 
Originator: President
Current File: 032.5
Adoption Date: 4/15/2002
Reviewed for Currency: 4/15/2002
 
Replaces File: 032.5
Date of Origin: 10/27/1980
 
Classification:
 
In Archive? No

032.5 Use of Furman Facilities by Outside Groups

 

A. Background

Furman University is a private institution devoted primarily to the education of its students. The facilities of the university are to be used primarily to support the instructional program of the university and the related activities of regularly enrolled Furman students. From time to time outside groups request the use of the facilities for various programs or events.

 

B. Policy

In order to utilize the facilities more effectively and to be of service to members of the community and other selected outside groups, Furman University may make arrangements for appropriate individuals or groups to use available facilities. Use of the facilities must not disrupt the regular academic program, scheduled extracurricular events, or maintenance schedules. The approved programs or activities should support and contribute to the educational, cultural, spiritual and/or physical development of the participants.

 

C. Guidelines

1. Groups or individuals using the campus facilities will be subject to appropriate university rules, regulations, and fees.

2. Because programs or activities held on the Furman campus are identified with the university, regardless of who sponsors them, events of a controversial nature may not be approved if the general public or Furman's constituents may interpret the institution as being supportive of a particular position, issue, or activity.

3. Consideration of requests by outside individuals or groups to use Furman facilities will be by a special committee consisting of the Vice President for Academic Affairs and Dean, Vice President for Business Affairs, Vice President for Student Services, Vice President for Development, Director of Continuing Education, Athletic Director, Chaplain, and Vice President for Marketing and Public Relations. The President will serve ex officio on the committee, and the Vice President for Marketing and Public Relations will act as chair.

4. Each facility on campus is under the immediate jurisdiction of a facility supervisor. The list of facility supervisors is updated annually by the Vice President for Business Affairs. (See File 032.6.)

5. All requests for use of a Furman facility must be in writing and must include an accurate statement of the intended use, size of group, and support services needed.

6. Individuals or groups desiring to use classrooms, lecture rooms, or other academic facilities during the hours of 8:30 A.M. and 5:00 P.M. should contact the office of the Vice President for Academic Affairs and Dean; individuals or groups desiring to use classrooms, lecture rooms, or other academic facilities after 5:00 P.M. should contact the office of Continuing Education.  (See Files 001.1 and 039.1.)

7. Individuals or groups desiring to use McAlister Auditorium should contact the office of the Auditorium Manager.  (See Files 001.1, 039.1, and 330.1.)

8. Individuals or groups desiring to schedule special summer programs should contact the office of Continuing Education.  (See File 088.1.)

9. Individuals or groups desiring to use athletic facilities other than the Lay Physical Activities Center and the golf course should contact the Vice President for Intercollegiate Athletics.  (See Files 001.1, 039.1, and 622.5.)

10. Individuals or groups desiring to use space in the Lay Physical Activities Center should contact the office of the Chair of Health and Exercise Science Department.  (See Files 001.1, 039.1, and 280.1)

11. Individuals or groups desiring to use the golf course should contact the office of the Director of the Golf Course.  (See Files 039.1 and 753.1.)

12. Individuals or groups desiring to use the dining room should contact the office of the Director of Food Services.  (See Files 001.1 and 039.1.)

13. Individuals or groups desiring to use space in the student center should contact the office of the Director of Student Activities.  (See Files 001.1 and 039.1.)

14. Religious groups or individuals desiring to use university facilities including the Chapel must have approval of the University Chaplain. (See File 377.8.)

15. For information about who to contact concerning other university facilities, see File 039.1 or call the office of Office of Marketing and Public Relations.

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039.1 Visitors to the Campus

Created by: Stephanie Ferguson on 8/18/2004
Category: 0 - General Administration; 30 - Visitors,
 
Originator: President
Current File: 039.1
Adoption Date: 6/2/2005
Reviewed for Currency: 6/2/2005
 
Replaces File: 039.1
Date of Origin: 5/3/1974
 
Classification: Faculty
 
In Archive? No

039.1 Visitors to the Campus

 

A. Background

Furman University has always welcomed visitors to its campus. Access to the campus and the use of university facilities, however, are primarily for students, faculty, staff, and their families. Therefore the following policy relative to visitors has been adopted.

 

B. Policy

Visitors desiring to view the campus, attend public events, or meet with students, faculty, or staff are welcome when the gates are open. Young people below sixteen years of age must be accompanied by adults. Visitors may utilize the various university facilities in accordance with the policies specified for the facility. Since the design of the campus does not provide for on-the-street parking, visitors should use one of the various parking lots. The road encircling the lake may be utilized for parking during the summer outdoor band concerts. The university is not responsible in case of theft or damage to property or accident suffered by anyone visiting the campus and using its facilities.

 

C. Guidelines

1. Dependents of faculty and staff are not considered visitors, but for reasons of security and personal safety, are subject to regulations governing the use of university grounds and facilities.

2. Arrangements for groups who wish to visit the campus for less than twenty-four hours on their own initiative and have not been invited by some person or office on campus are to be handled by the Office of Marketing and Public Relations unless an overnight stay is involved, in which case arrangements are handled by the Office of Conferences and Events.

3. Visitors of students, faculty, or other members of the Furman community may visit the residence halls and apartments in accordance with the regulations published in The Helmsman, the student handbook.

4. Salesmen desiring to contact students on campus must obtain written permission from the Director of University Housing.

5. Traffic regulations to provide for the safe and orderly flow of all campus traffic are applicable to all vehicles operated on the campus. Visitors will receive warning notices for violations of these regulations. Recreational cycling is permitted on the campus; team practices and doing laps on the mall are not permitted. Skateboarding and rollerblading activities on campus are limited to students, faculty, and staff and their dependents.

6. Visitors to unauthorized areas of the campus as defined by this policy will be asked to leave those areas and may be subject to a trespassing charge.

7. Underage possession and/or consumption of alcoholic beverages and drugs not prescribed by a physician are not permitted on campus.  Visitors violating these regulations will be asked to leave the campus and be subject to legal action. Such violations may result in denial of use of university facilities.

Consumption of alcoholic beverages by persons age 21 or over will be permitted for University approved catered or special group events at the following facilities:

Cherrydale Alumni House; Timmons Arena; Younts Conference Center; or the Furman University Golf Course.

8. Visitors are welcome on campus for the purpose of transacting business at the post office in the University Center.

9. Dogs are permitted on university property only if they are on a leash. Any dogs not on leashes will be picked up by Animal Control and taken to the Greenville Humane Society Animal Shelter at the owner's expense. Visitors on the campus accompanied by a dog not on a leash will be requested to place the dog on a leash or leave the campus.

10. Horses are not permitted on University property unless owned by 1) a member of the Equestrian Club or 2) an individual under contract with the Chaplains Office or the Office of Conference and Event Services.

11. Visitors interested in scheduling on-campus weddings should contact the Office of Conference and Event Services for information. Most sites (e.g., chapel, rose garden, parlors in Lakeside Housing) are restricted to use by Furman-related people, but off-campus visitors are welcome to use some sites including Hartness Pavilion.

12. University facilities are available to visitors according to the following regulations. A faculty or staff member may not invite or permit outsiders to use any university facilities other than the facility directly under his or her supervision.

a. Tennis Courts: Visitors are permitted to use outdoor tennis courts on a pay basis. Membership in the Racquet Club is available to a limited number of outsiders on a seasonal or annual basis at set fees.

b. Golf Course: Memberships are available to non-Furman affiliated players on a fee basis.

c. Athletics Building (Old Gym): Use of facilities is available to students, faculty and staff admitted by ID card. Special cards are issued to trustees and Advisory Council members. Children of faculty and staff may obtain permits from the Athletic Director to play when the gym floor is not being used. These children may not bring guests. Children under 12 must be supervised by their parents. Groups desiring to use facilities in the Athletics Building should contact the Vice President for Intercollegiate Athletics.

d. Lay Physical Activities Center: Generally, regulations are the same as for the Athletics Building. Groups desiring to use facilities should contact the Chair of the Health and Exercise Science Department.

e. Playing Fields: Groups wishing to use any of the intercollegiate athletic fields should contact the Athletic Director (See Policies and Procedures Manual, File 622.5.).  Use of other playing fields and areas is governed by the Director of Recreational Sports.

f. Lake: Fishing in the lake is prohibited. Each year an ecological review is made of the lake by the Biology Department. When it is determined that there is an overpopulation of fish in the lake, a short-term fishing activity is coordinated by the Public Safety Department with Student Activities. The picnic shelter at the end of the lake is open to the public. The shelter can be reserved by calling the Office of Marketing and Public Relations. Those with reservations receive first priority.

g. Academic Facilities: Arrangements to visit a class should be made with the appropriate faculty member. Groups desiring to use classrooms, lecture rooms, or other facilities should contact the office of the Registrar between 8:30 A.M. and 5:00 P.M., and they will be referred to the appropriate person depending on the space they want to use and when they want to use it.

h. University Center: This building is available to students, faculty, staff, and their families. Use of areas by any groups must be arranged with the Director. Under special circumstances, outside groups may arrange meetings in the Center with payment of designated fees.

i. Libraries: Visitors are welcome to use the university libraries for research.  Visitors who wish to use online resources may ask for a temporary login at the circulation or research assistance desk in the James B. Duke Library.  Library cards are available to alumni, trustees, Advisory Council members, and students from area colleges at no charge.  Friends of the Library cards allowing checkout privileges are available to other community members for an annual fee.  Some services are not available to visitors, such as interlibrary loan.  Details on regulations regarding library use are available on the library website and policies 172.1, 172.2, 174.2, and 176.1.  The Duke Library serves as the main library and houses government documents and special collections and archives.  Other campus libraries include the Maxwell Music Library and the Ezell Science Reading Room.

j. Daniel Dining Hall: Outside groups may arrange for meals by conferring with the Director of Dining Services. Outsiders visiting someone on-campus or attending an on-campus event, singly or a few together, may use the cafeteria line and pay stated amounts for meals.

k. McAlister Auditorium: Individuals or groups desiring to use facilities in the auditorium should contact the auditorium manager (See Policies and Procedures Manual, File 330.1.). There is a set fee schedule for outside groups.

...........................

040.1 Director of Planning and Institutional Research

Created by: Pat Teague on 8/16/2001
Category: 0 - General Administration; 40 - Planning/Research,
 
Originator: Vice President for Enrollment
Current File: 040.1
Adoption Date: 8/15/2001
Reviewed for Currency: 5/24/2007
 
Replaces File: 040.1
Date of Origin: 5/21/1986
 
Classification: Faculty
 
In Archive? No

040.1 Director of Planning and Institutional Research

 

A. Background

Important to the planning process for the University is a facilitator to coordinate gathering of information for planning and decision-making.

 

B. Policy

The Director of Planning and Institutional Research is an officer of the administration responsible for coordinating planning and directing institutional research as support vehicles for management and planning.

 

C. Guidelines

1. The Director of Planning and Institutional Research is appointed by and directly responsible to the Vice President for Enrollment.

2. The position requires knowledge and experience in planning and research as well as skills as an administrator.

3. The Director of Planning and Institutional Research is expected to:

a. coordinate University-wide strategic planning efforts;

b. disseminate information to administration, faculty and students in support of decision-making;

c. provide research and decision-making support to the Enrollment Division;

d. coordinate assessment efforts and serve as internal consultant to departments;

e. coordinate providing accurate and up-to-date information on Furman to federal and state agencies, college guides, and other outside requests for University-wide information;

f. serve as accreditation liaison officer to SACS Commission on Colleges;

g. supply senior administration, faculty and Board of Trustees with accurate and up-to-date information on peer institutions;

h. serve as primary contact for the Higher Education Data Sharing Consortium; and

i. maintain Policies and Procedures.

...........................

048.1 Institutional Review Board for Proposed Research Involving Human Subjects

Created by: Pat Teague on 2/5/1999
Category: 0 - General Administration; 40 - Planning/Research,
 
Originator: Vice President for Academic Affairs and Dean
Current File: 048.1
Adoption Date: 1/15/1999
Reviewed for Currency: 1/15/1999
 
Replaces File: 048.1
Date of Origin: 7/16/1982
 
Classification: Faculty
 
In Archive? No

048.1 Institutional Review Board for Proposed Research Involving Human Subjects

 

A. Background

Furman University desires to comply with federal regulations regarding the protection of human subjects used in research projects conducted at the university or by university personnel and students. Compliance with the regulations of the Department of Health and Human Services (HHS) is required for research funded directly by HHS and some other federal funding agencies. The regulations have served as a model for protection of human subjects in general.

 

B. Policy

An Institutional Review Board (IRB) shall be established for the purpose of evaluating potential risks to human subjects involved in university-related activities. This board's functions will be to conduct initial and continuing review of human research projects according to the guidelines specified in the Federal Register (Vol. 46, No. 16; 45 CFR Part 46; Jan. 26, 1981) and to make recommendations to the investigator(s) and to the institution concerning the research procedures.

 

C. Guidelines

A. Membership of the IRB:

1. At least five persons of diverse backgrounds (race, sex, culture, professional interest, and sensitivity to issues) appointed by the Vice President for Academic Affairs and Dean.

2. At least one member from a nonscientific professional area.

3. At least one member not affiliated with the University.

4. Membership shall include some persons whose primary concern is the protection of "vulnerable" subjects (e.g., children or institutionalized persons).

5. Any member who has a conflict of interest in a particular research project shall be excluded from the decisionmaking in that instance (except to provide information).

B. Procedures of the IRB:

1. The IRB shall hold convened meetings with a majority of members present (except under the HHS guidelines for expedited procedures and exemptions for low risk research).

2. A majority vote shall be required for specific decisions.

3. Records of all proposals, committee action, correspondence, membership and operating procedures shall be kept for a minimum of three years after the completion of the research.

...........................

066.1 Funding Institutional Memberships in Organizations

Created by: Pat Teague on 2/5/1999
Category: 0 - General Administration; 60 - Committees/Organizations,
 
Originator: President
Current File: 066.1
Adoption Date: 4/15/2002
Reviewed for Currency: 4/15/2002
 
Replaces File: 066.1
Date of Origin: 4/11/1975
 
Classification:
 
In Archive? No

066.1 Funding Institutional Memberships in Organizations

 

A. Background

There are numerous state, regional and national organizations which appeal for membership to colleges and universities, departments, and individual faculty and staff members. Some of these render essential services for the benefit of institutions. However, the costs and value to the university must be monitored.

 

B. Policy

University funds may be used to fund institutional or departmental membership in only those organizations from which it can be shown that Furman receives significant benefit. Memberships in the name of individuals will not be funded by the university.

 

C. Guidelines

1. General institutional memberships which cannot be attributed to a single part of the university will be approved by the President.

2. Institutional membership in functional areas such as marketing and public relations, development, business affairs, athletics, academic affairs (general), student services, enrollment, etc., will be approved by the appropriate administrative officer, whether vice president or president, and charged to the appropriate budget unit which recommends the membership.

3. Institutional or departmental memberships in academic discipline organizations will be recommended by the appropriate departmental chair, approved by the Vice President for Academic Affairs and Dean, and charged to the appropriate institutional or departmental budget account.

4. The President and each vice president will keep a file of all active memberships including the amount of annual dues, the budget account number charged, and a statement of the justification for using university funds for this purpose.

5. Exception to this policy and these procedures can be made only by the President in unusual circumstances.

...........................

071.0 Chief Information Officer

Created by: Dana Trebing on 2/23/2005
Category: 0 - General Administration; 70 - Computer Services,
 
Originator: President
Current File: 071.0
Adoption Date: 2/23/2005
Reviewed for Currency: 2/23/2005
 
Replaces File: 071.0
Date of Origin: 3/26/1996
 
Classification:
 
In Archive? No

071.0 Chief Information Officer

 

A. Background

It is important to provide for administrators, faculty, staff, and students information technology systems and services that are user-oriented and that support the administrative and academic programs of the university. The Computing and Information Services Center is vital to the information communication system on campus.

 

B. Policy

The Chief Information Officer oversees and directs all Computing and Information Services functions.  A member of the executive team, the CIO provides vision and leadership for the strategic development and management of information, information resources, and technology to support Furman's mission, strategic goals, and academic program priorities.  Leads the Information Systems departments and staff and optimizes the use of human, technological, capital and financial resources to ensure efficient operation and proper support of academic and administrative functions.  Establishes and maintains a close linkage to the academic and administrative teams to plan for and implement information and technology requirements.

 

C. Guidelines

1. The Chief Information Officer is appointed by and directly responsible to the President.

2. Duties and responsibilities of the Chief Information Officer include the following:

  • Manages information services operations including operating and capital budgets, policies, staffing, quality of services and the overall performance of information technology and systems telecommunication and data integration.  Providing timely and accurate information to all levels of the organization.  Understand the technological and informational needs of departments and individuals.
  • Understands academic needs and improves information services to them; integrates academic information systems needs into the organizational strategic plans and communicates that integration with them.  Works closely with faculty members and department chairs to address both short and long-term academic technological needs.
  • Develops and implements a Strategic Informations Systems Plan (SISP) that supports the University Strategic Plan.  Monitors ongoing changes in the university's initiatives to make necessary adjustments in the SISP.
  • Directs the development and implementation of tactical plans for each major area of Information Services that supports the SISP.
  • Develops and continually reviews long range plans for information services and technology including capital and operating expenses for infrrastructure and university specific needs.
  • Establishes and ensures adherence to system-wide information management/technology standards and strategies.
  • Maintains external relationships with vendors to ensure value and quality from purchased services and items, including contract negotiations.
  • Monitors the university environment and technology innovation to ensure appropriate utilization of information systems and technology.
  • Participates in or leads internal and external efforts to promote the appropriate use of technology in our facilities.
  • Works with the President and other administrators to provide strategic direction for C&IS in support of Furman's Strategic Plan and ongoing operations.
  • Provides consultative and support services and resource material to the Board of Trustees and President's Council to assist in identifying key challenges and issues for Information Services.
  • Demonstrates effectiveness in leadership through broad collaborative skill, deliberate decision-making and effective delegation and follow-up including; setting priorities for systems uptime, enabling experimentation with new/emerging technologies, involving staff in resource planning and creating a supportive environment that promotes high employee morale.
  • Performs other related duties as assigned or requested.
  • Represents Furman through professional affiliations.
  • Follows safety procedures.
  • Completes performance review process with supervisor/employees to understand job performance expectations and how they fit into the department and university goals.

...........................

071.1 Computing and Information Services

Created by: Dana Trebing on 5/16/2003
Category: 0 - General Administration; 70 - Computer Services,
 
Originator: President
Current File: 071.1
Adoption Date: 4/10/2003
Reviewed for Currency: 4/10/2003
 
Replaces File: 071.1
Date of Origin: 9/18/1975
 
Classification: Faculty
 
In Archive? No

071.1 Computing and Information Services

 

A. Background

The dynamic nature of Information Technology and the reduced need for large, centralized mainframe computing has resulted in the creation of a Computing and Information Services department. Computing and Information Services encompasses the departments formerly known as the Computer Center, Audio Visual Services, and Telephone Services. The Director of Computing and Information Services reports to the President of the University.  (See File 071.0.)

 

B. Policy

The role of the Furman University's Computing and Information Services department is to provide the university community with timely and cost-effective access to Information Technology appropriate to the mission and goals of the university, and to provide assistance and advice in its use. The Computing and Information Services staff will make a continuous effort to ensure that university operations are making the fullest use of available resources and technologies.

Computing and Information Services staff will keep abreast of current technologies and trends and provide leadership in exploiting these technologies to establish, maintain, and enhance Furman University's competitive advantage. With advice from the University's Academic Computing Committee and Information Technology Advisory Committee, Computing and Information Services staff will develop a strategic plan for the use of information technology. This plan will be updated as necessary and serve as a blueprint for the creation of an information technology infrastructure. Computing and Information Services staff will prepare budget requests and provide services consistent with the goals and priorities established in the strategic plan.

Computing and Information Services staff will strive to provide a robust and effective environment to support the academic and administrative needs of Furman University. Services provided will include:

  • centralized computing facilities (where appropriate);
  • a campus-wide data network; access to the Internet;
  • dial-up access to the campus network;
  • workstation and PC laboratories for instruction, curriculum development, and general use;
  • acquisition, development, maintenance and support of software;
  • instruction in the use of information technology;
  • coordination and advice in the procurement of hardware and software for use by other departments of the university;
  • assistance in seeking funding for non-budgeted acquisitions of services, software and equipment related to the use of information technology; and
  • support faculty and staff development activities.

 

C. Guidelines

1. Information Technology equipment designated as a university resource and access to that equipment are under the supervision of Computing and Information Services. Equipment that is a university resource is available to all university users on a first-come first-served basis with the exception that faculty members have priority over students.

2. Information Technology equipment that has been purchased as a departmental resource and access to the equipment are under the supervision of the department that purchased the equipment, unless other arrangements have been made with the Director of Computing and Information Services.

3. For efficiency purposes, maintenance costs for all computing equipment are part of the Computer and Information Services budget.

4. All accounts (user names, access codes, etc.) for University information technology resources must be approved by the Director of Computing and Information Services.

5. Even if they are to be assigned to previously established accounts, those using University information technology resources for personal enrichment must have such use approved by the Director of Computing and Information Services.

6. Information technology resources are occasionally unavailable due to equipment failure. During such emergencies, the Director of Computing and Information Services will make decisions on the priority of the work to be done.

7. Information technology resources are intended for use by university personnel, authorized contractors, and students for university purposes, and such use has priority. Any other use of such resources must be approved, in advance, by the Director of Computing and Information Services.

...........................

071.3 Academic Computing Equipment Usage

Created by: Stephanie Ferguson on 9/29/2005
Category: 0 - General Administration; 70 - Computer Services,
 
Originator: Vice President for Academic Affairs and Dean
Current File: 071.3
Adoption Date: 9/19/2005
Reviewed for Currency: 9/19/2005
 
Replaces File: 071.3
Date of Origin: 11/20/1984
 
Classification: Faculty
 
In Archive? No

071.3 Academic Computing Equipment Usage

 

A. Background

The policy addresses the scheduling and use of equipment housed in university and departmental computing laboratories.

 

B. Policy

Computing and Information Services is responsible for the scheduling, maintenance and supervision of computing hardware and software in the computing laboratories under its control. Several academic departments maintain their own computer laboratories and provide their own guidelines for usage.

 

C. Guidelines

Reservation and use of computing laboratories under the control of Computing and Information Services is coordinated by the Manager of The Computer Help Desk. This equipment is for use by Furman faculty and students. These laboratories may be designated as follows:

 

1.      Furman computer laboratories may be used for class demonstrations.  When the rooms are not in use as classrooms, they will serve as open laboratories.  Hours for these laboratories are posted on the door of each laboratory.

     2.    All special requests must be approved by the Chief Information Officer.

...........................

071.4 Student Access to Furman Network

Created by: Dana Trebing on 2/23/2005
Category: 0 - General Administration; 70 - Computer Services,
 
Originator: Chief Information Officer
Current File: 071.4
Adoption Date: 2/23/2005
Reviewed for Currency: 2/23/2005
 
Replaces File: 071.4
Date of Origin: 11/20/1984
 
Classification:
 
In Archive? No

071.4 Student Access to Furman Network

 

A. Background

As the use of computer equipment in the curriculum of the University has grown, the number of students who have microcomputers has also increased. Connections to the campus local area network are now available in on-campus housing. Due to the high demand, it is not currently feasible to provide modem connections to students living off campus. However, students who have accounts with commercial Internet Service Providers (ISPs) may access resources on the Furman network.

 

B. Policy

Currently enrolled Furman students may access the Furman network from their on-campus living quarters by using a network interface card.

 

C. Guidelines

1. Students wishing to connect their computers to the campus network must apply to Computing and Information Services.

2. It is the students' responsibility to obtain computer hardware and software that is properly configured to support a network connection. Students may purchase network interface cards, cables, and any necessary software licenses, at cost, from Computing and Information Services.

3. Computing and Information Services staff will install network interface cards, at no charge, if requested to do so. However, neither Furman University nor its employees will accept responsibility for any damage or voiding of warranties that may result.

4. At the discretion of the Chief Information Officer, new hookups to the campus network may be limited to specified periods at the beginning of each semester. Instructions on how to obtain a network connection will be sent to each student via electronic mail, or posted on the electronic bulletin board, prior to each period designated for computer hookups. Incoming students will be notified via USPS mail.

5. Computing and Information Services staff will configure the network software on the students' computers. Students may not change their network configuration without explicit permission from Computing and Information Services.

6. Failure to abide by these guidelines or knowingly attempting or helping to attempt to breach the security of any systems connected to the network shall result in the immediate loss of privilege to access the network and shall subject the student to dismissal from the University and/or criminal charges.

...........................

071.5 Academic Computing Technology

Created by: Stephanie Ferguson on 9/29/2005
Category: 0 - General Administration; 70 - Computer Services,
 
Originator: Vice President for Academic Affairs and Dean
Current File: 071.5
Adoption Date: 9/19/2005
Reviewed for Currency: 9/19/2005
 
Replaces File: 071.5
Date of Origin: 6/25/1996
 
Classification: Faculty
 
In Archive? No

071.5 Academic Computing Technology

 

A. Background

Educational technology has become an essential tool for the academic community at Furman. Faculty need quality computing facilities to keep current in their disciplines and be effective in the classroom. The rapid pace of technological innovation makes it imperative for Furman to plan carefully its purchases, allocations, and training programs so that all members of the faculty and academic staff can take advantage of improvements as they occur.

 

B. Policy

The University will take all reasonable steps to ensure that faculty and academic staff members receive the appropriate equipment and training required to accomplish their assigned tasks. Priority will be given to those equipment needs which have immediate classroom applications.

 

C. Guidelines

1. The University will supply faculty and academic staff with standard desktop configurations (including network access) that meet established performance criteria. Compatibility and performance demands require that the institution also establish a regular replacement schedule for hardware and software. Likewise, Furman should seek to keep all institutionally supported software within one major revision of the manufacturer's most current version. The Academic Computing Committee, in conjunction with the Chief Information Officer of Information Services, will recommend to the Vice President for Academic Affairs and Dean the standard configuration packages, performance criteria, and replacement schedules for faculty and academic staff with different needs and at different levels of usage.

2. Computing and Information Services will seek to provide faculty and staff with timely response to problems with hardware, software, and university-supplied network services. It will provide rapid and professional support for its standard Windows, Macintosh, and Unix hardware platforms, and all supported software. Faculty members are not required to provide technical and maintenance services for any standard configurations supported by Furman. Departments with specialized computing needs may recommend joint positions with Computing and Information Services.

3. Computing and Information Services will seek to provide a regular, comprehensive, and anticipatory training program for faculty and academic staff. Special attention will be paid to the application of information technology to advanced and discipline-specific classroom applications.

4. Equipment will be allocated to individual users, departments, and academic divisions according to a comprehensive and equitable equipment request system.

5. The University will seek to make available "technology-ready" classrooms, (library facilities) network services, and other electronic teaching resources to all faculty that require them.

6. The University will seek to make available for faculty and academic staff a select number of workstations, file-servers, and specialty input and specialty output devices such as scanners, cameras, audio devices, printers, plotters, and CD burners, housed in conveniently located faculty workrooms.

7. The University will aid faculty and academic staff to fund experiments with new, "high-end," and high performance technology tools. It will also seek to provide an effective means for these individuals to offer training and expertise to the university's mainstream users. The Academic Computer Committee will advise the Dean and the Chief Information Officer of Computing and Information Services in selecting which projects to fund.

8. Computing and Information Services will regularly inform its user communities of all publicly-available resources, discount, and purchase programs. It will also publicize information about useful techniques and applications being developed by members of the faculty and staff.

...........................

071.6 Support for Home Use of Personal Computers

Created by: Dana Trebing on 2/23/2005
Category: 0 - General Administration; 70 - Computer Services,
 
Originator: Chief Information Officer
Current File: 071.6
Adoption Date: 2/23/2005
Reviewed for Currency: 2/23/2005
 
Replaces File:
Date of Origin: 8/9/1999
 
Classification: Faculty
 
In Archive? No

071.6 Support for Home Use of Personal Computers

 

A. Background

Computing and Information Services must implement a set of policies and guidelines to ensure reasonable expectations with regard to support of employee use of personal computers at home, to ensure that proper steps are taken to ensure data integrity and security, and to ensure that software licensing agreements are not violated. This policy does not address issues such as employee compensation for work done at home or whether or not working from home should be encouraged or required.

 

B. Policy

The Chief Information Officer sets the condition and guidelines under which home use of personal computers will be supported by the Computing and Information Services staff.

 

C. Guidelines

1. All software used in an employee's home for Furman University business must be properly licensed. It is the responsibility of the Budget Unit Head to ensure that software licenses are purchased, where necessary.

2. Each Budget Unit Head must provide the Chief Information Officer with a list of university-owned hardware and software that is in use off-campus, including software and accessories used in conjunction with employee-owned equipment. The Budget Unit Head is responsible for ensuring that this list is kept current.

3. The University will not provide hardware support (troubleshooting, maintenance, and repair) for employee-owned equipment.

4. In the event of malfunction of any university-owned equipment, such equipment must be brought to Computing and Information Services, by appointment, for diagnosis and repair.

5. Any equipment used at home for university business must meet the minimum specifications established by Computing and Information Services for support of university applications.

6. Dial-up access to the campus network is not guaranteed by Computing and Information Services. Any department anticipating the need for persistent dial-up connections should make appropriate arrangements with Computing and Information Services in advance.

7. Any access to confidential university data from off-campus, whether via direct dial-up to the university network or through the public network, must be approved, in advance, by the Chief Information Officer. Such approval must be obtained in addition to any approvals required for access to certain kinds of data.

8. Individuals and departments considering allowing or requiring employees to work from home should discuss this with the Chief Information Officer to ensure that there is a common understanding of the kind of support that is expected and of the cost to the University.

9. Support of certain activities may require a financial commitment on the part of Computing and Information Services. Arrangements between university departments and Computing and Information Services to support employees working at home or off-campus are contingent upon approval of funding. Where possible, all such activities should be anticipated at the time the university budget is prepared.

...........................

071.7 Use of University World Wide Web Servers by Outside Organizations

Created by: Dana Trebing on 2/23/2005
Category: 0 - General Administration; 70 - Computer Services,
 
Originator: Director of Computing and Information Services
Current File: 071.7
Adoption Date: 2/23/2005
Reviewed for Currency: 2/23/2005
 
Replaces File: 071.7
Date of Origin: 6/18/1999
 
Classification: Faculty
 
In Archive? No

071.7 Use of University World Wide Web Servers by Outside Organizations

 

A. Background

Many Furman employees are involved with, and contribute to, church, civic, and other not-for-profit, community-oriented organizations. Some employees wish to contribute to these organizations by placing information about them on Furman's World Wide Web servers.

 

B. Policy

Furman University wishes to support these employee activities provided that they do not have a detrimental effect on the operations of the University and provided that they do not conflict with other university policies and procedures.

 

C. Guidelines

1. Furman employees may place information about outside, not-for-profit organizations on their personal World Wide Web pages, subject to the provisions of University policies and procedures.

2. If the Chief Information Officer considers that use of this facility is having a detrimental effect on university systems or servers, he may request to have certain pages or data removed. If the employee or student responsible for these pages or data cannot be reached or does not remove them in a timely manner, the Computing and Information Services staff may remove them at its discretion. Reasons for removal include, but are not restricted to, consumption of excessive amounts of disk space, excessive network activity, or consumption of resources needed for official university business.

3. The content of these Web pages must not imply endorsement by Furman University.

...........................

072.1 Electronic Messaging

Created by: Stephanie Ferguson on 9/29/2005
Category: 0 - General Administration; 70 - Computer Services,
 
Originator: President
Current File: 072.1
Adoption Date: 9/19/2005
Reviewed for Currency: 9/19/2005
 
Replaces File: 072.1
Date of Origin: 3/23/1994
 
Classification: Faculty; Personnel
 
In Archive? No

072.1 Electronic Messaging

 

A. Background

Furman University provides electronic messaging and collaborative tools, as well as network resources for the use of faculty, staff, students and others.  This policy outlines appropriate expectations and usage inside and outside the university community.

 

B. Policy

These resources are provided to facilitate valid educational and administrative activities. Standards of conduct for electronic messaging conform to those standards of conduct outlined in the Helmsman, the Faculty Handbook, and the Policies and Procedures Manual.

 

C. Guidelines

1.   Electronic mail messages or postings must meet the same standards for distribution or display as any other campus communication. Users are free to publish their opinions, but sources of such opinions must be clearly and accurately identified.

 

2.   Users should be aware that no system has yet been devised that cannot be compromised.  Users should never assume    that electronic mail messages will be private and confidential. System administrators may, from time to time, find it technically necessary to look at any data files in any electronic mail account in order to maintain system functionality. Any information obtained will be held in absolute confidentiality unless evidence is discovered indicating activity prohibited in this policy, the Helmsman, the Faculty Handbook, or the Policies and Procedures Manual. Therefore, users not wanting certain information viewed by others should not store such information in their electronic mail account nor in the electronic messaging system.

 

3.   Persons violating university guidelines and policies concerning the appropriate use of Furman University resources, will be disciplined by the normal and appropriate university oversight body (i.e., University Disciplinary Committee, faculty committee, or administrative officer). Penalties may include but are not limited to verbal or written warning, disciplinary probation, temporary access denial, permanent access revocation, disciplinary suspension or dismissal.

 

4.   The Chief Information Officer of Computing and Information Services or the Director of Systems and Technology may, at their own discretion, and without notice, temporarily disable any account which is believed to be the source of mail messages or postings which are disrupting normal operation of the universitys information technology resources.

 

5.   There are several activities that are expressly prohibited as inappropriate use of information technology resources at Furman:  Activities involving unprofessional, harassing, discriminatory, illegal and/or unethical behavior; Electronic messaging used for commercial gain or personal profit without written permission by the appropriate vice president and approval by the Chief Information Officer of Computing and Information Services; Forgery of messages; Hacking or otherwise breaking into someones files or stealing their password;  Downloading of copyrighted materials without proper consent; Providing unauthorized access to copyrighted materials;  Origination or forwarding of chain letters defined as a letter sent to several persons with a request that each send copies to several persons with the same, or similar request; and any activity that significantly prevents or inhibits the conduct of university academic or administrative work.

 

6.   The Chief Information Officer of Computing and Information Services or the Director of Systems and Technology may, at the request of the President, the Director of Personnel, or the Director of Public Safety, or as required by law, assist in the investigation of activities involving prohibited activities by examining the contents of electronic messages stored in or passing through any electronic messaging system owned by or under the control of the university for any purpose at any time.

 

 

 

...........................

073.1 Grant Applications Requiring Use and/or Purchase of Computer-Related Equipment

Created by: Stephanie Ferguson on 9/29/2005
Category: 0 - General Administration; 70 - Computer Services,
 
Originator: Chief Information Officer
Current File: 073.1
Adoption Date: 9/19/2005
Reviewed for Currency: 9/19/2005
 
Replaces File: 073.1
Date of Origin: 2/3/1976
 
Classification:
 
In Archive? No

073.1 Grant Applications Requiring Use and/or Purchase of Computer-Related Equipment

 

A. Background

In order to provide for orderly and planned acquisition and use of computer-related equipment, it has become necessary to establish a procedure for systematic approval of all grant applications which will involve the use and/or purchase of computer-related equipment.

 

B. Policy

Grant applications involving the use and/or purchase of computer-related equipment must be approved by the Academic Computing Advisory Committee and reviewed by the Chief Information Officer before being submitted to the proposed funding agency.

 

C. Guidelines

1. The policy covers the following types of computer-related equipment:

Data collection devices, terminals and data entry devices of all types, computer systems and their associated components, such as memory, peripheral devices, and controllers.

2. A copy of any grant applications involving the use and/or acquisition of computer- related equipment should be submitted to the chair of the Academic Computing Advisory Committee before the application is forwarded to the prospective donor. Approval of the application by the chair or the committee should be obtained before the application is submitted to the donor.

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