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Duties of AED Officers and Chairs

The officers and committee chairs provide guidance, direction, and leadership for the chapter, promoting the objectives of the Society as stated in the Constitution. No chapter is better than its leadership, so a group of capable, sincere, and responsible officers is essential for an active and useful chapter.

> view current officers and chairs <

PRESIDENT
  • Meets with outgoing president to set up agenda for first officers' meeting after elections
  • Makes sure each new officer and chair meets with their predecessor to insure a good transition
  • Presides over at least one officers' meeting in Spring Term to plan for Fall
  • Accumulates a list of officers' summer e-mails, phone numbers, and addresses and provides it to all officers and advisors
  • In May, delgates tasks involved with Planning Guide, Plant Sale, Health Career Registration, Freshman Picnic, and Buddy System
  • Gives introductory speech about AED to freshman at Orientation Health Careers meeting in September
  • Makes sure an officers' meeting is held at least once a month
  • Organizes chapter attendance to National and State AED conventions
  • Makes sure that planning and ritual practice take place for the Initiation Ceremony and Banquet
  • Makes sure elections are held within 1-3 weeks of the Spring National or State Convention
VICE PRESIDENT
  • Functions in absence of the president
  • Keeps track of point system for honor cords
  • Organizes the externship program for Christmas and Summer
  • Serves as liason to Furman's Office of Educational Services, which runs the Mentorship program
  • Coordinates Mock Interviews for Seniors early in the Fall (begin planning in Spring and Summer)
SECRETARY
  • Maintains official minutes of all chapter meetings in Chapter Minute Book, and distributes them promptly to all officers and chairs
  • Maintains Chapter Roll Book and email distribution lists of all associate and full members
  • Sends chapter E-mails of upcoming events as needed
  • Signs completed membership form for all new members & forwards with membership fees to the National Office
  • Forwards nominations for honorary members to National Office for approval
  • Maintains a file of all completed membership records returned to the chapter
  • Distributes membership packets
  • Provides National Office with names and addresses of chapter officers
  • Provides National Office with number of Scalpels and AED newsletters needed
  • Provides National Office with list of members entering professional schools
TREASURER
  • Maintains accurate account of all financial transactions using Financial Record Book
  • Collects all membership fees and chapter dues
  • Pays all expenses
  • Has Financial Records Book audited at end of his or her term
  • Provides Secretary with check for total membership fees
  • Clears signatures and title of chapter account with bank when new treasurer is elected
  • Creates budget for national and state conventions
HISTORIAN
  • Maintains an updated summary of all chapter activities and programs for the Biennial chapter report
  • Writes, assembles, and submits Biennial Chapter Report to National Convention
  • Cooperates with Vice-President in maintaining chapter scrapbook and other historical records
  • Puts chapter charter and awards on display at appropriate times in appropriate areas, especially at the Initiation Ceremony
REPORTER
  • Reports to the editor of the Scalpel all chapter news (letters, articles, reports and lectures) at least once a year
  • Strives to make new items interesting and original
  • Solicits articles for chapter newsletters from members
BLOOD DRIVE
  • Contacts the appropriate person in Furman's Office of Student Services about the dates for the blood drive
  • Coordinates details of blood drive with blood bank personnel
  • Organizes volunteers to staff blood drive
  • Coordinates blood drive publicity with Publicity chair
PROGRAMS
  • Makes arrangements for speakers and programs
  • Plans for introduction of speakers and any recognition for speakers
  • Provides information on programs for AED newsletter
  • Coordinates honoraria, travel costs, and appreciation gifts with Treasurer
PUBLICITY
  • Creatively coordinates publicity of AED events, fundraisers, and speakers
  • Insures that new members' pictures are taken at Initiation
  • Responsible to update displays in the two bulletin boards outside of the library in Plyler hall.
EDITOR
  • Oversees creation, publication, and distribution of the monthly AED newsletter to all members
SERVICE
  • Responsible for contacting service organizations and for organizing service projects in which AED can serve the campus as well as the Greenville community.
  • Plans monthly service activities
FUNDRAISING
  • Proposes and executes ideas for raising funds, especially the annual plant sale and Kaplan diagnostic tests
  • Funds are raised to cover chapter operating expenses, convention travel costs, and the chapter scholarship
SOCIAL
  • Makes arrangements for appropriate refreshments at picnics, meetings, and banquets
  • Makes sure that grills, ice cream makers, tables and chairs are available when needed
  • Coordinates Initiation Banquet menu with Catering Services
  • Creates name tags for head table at Initiation Banquet
NOMINATIONS
  • Provides a slate of candidates for election of officers and committee chairpersons
  • Conducts the election process
  • Chairs the selection process for choosing the chapter's nominee for the national, regional, and chapter AED scholarships
WEBSITE
  • Updates the chapter's web site by entering the calendar of events, meeting agendas, minutes, officers' names, membership lists, and other pertinent information.
  • Insures that the site is working properly, working with Furman Computer and Information Services if necessary
  • Obtains digital pictures to include in web site
  • Encourages members to use and contribute to the web site

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