How do I get approved to be an Early Arrival?

GROUP REQUESTS
In order for a group to move in early, the group coordinator must submit the Early Arrival Group Request form by April 11, 2008.  A Housing official will then review the request and determine whether or not the group will be allowed to move in early.  Group coordinators will also be asked to determine a primary and secondary move-in date.  If the primary request cannot be met, Housing will attempt to meet the secondary request.

If approved, the group coordinator MUST provide University Housing with the following by May 1, 2008:

• an accurate roster (open, save to your desktop, complete, and e-mail as an attachment to Kimberly Dressler. All forms must be filled in completely for each student. IT MUST BE E-MAILED); and
• a signed Early Arrival Group Contract (open, print, complete, and campus mail to Kimberly Dressler in University Housing).
• On the roster, please include reason for why each student needs to return to campus early. It is imperative that the number of students being requested be kept to the BARE MINIMUM.
• These must be received no later than May 1, 2008 in order to be processed in time for Summer 2008. Additionally, this year an add/drop date has been established in the event that coordinators wish to change their rosters. The final day to submit additions to rosters is Thursday, July 3rd.

INDIVIDUAL REQUESTS
In order for an individual to move in early, he or she must submit the Early Arrival Individual Request form no later than 12 business days prior to the requested arrival date.  A Housing official will review individual requests and determine whether students will be granted permission to move in early.  The decision of the Housing official is FINAL.

If approved, the individual MUST provide University Housing with their payment before receiving their keys (see guidelines below). There is a $35 nightly fee for arriving early as an individual. THIS IS CHARGED TO EVERYONE.

The individual must fill out the request form COMPLETELY. Each field must be completed. This includes the requested dates and the fall assignment, including room number.

Please note the section above on "Who is granted permission to return to campus early?" for specific information about parameters for returning to campus early.

What is the purpose of the Early Arrival Group Contract?
The contract allows University Housing to hold group coordinators accountable for the actions of their group members during the Early Arrival period.  By signing the contract, a group coordinator agrees to uphold Early Arrival policies and procedures and commits to pay any assessments that are levied against his/her group. Assessments may be made for the following reasons:

• Student lost his/her key ($35 per key)
• Student failed to check-in during the designated time ($25 per student)
•  Student failed to check-out of temporary housing on time ($25 per student)
• Any policy violations that occur during the Early Arrival period (varies according to violation)
• Furniture/Room damages (varies according to damage)
• Allowing an unapproved roommate to move in early ($35 per day for student who allows; $50/day for student who moves in unauthorized)

Please note: students who move in early without permission are subject to a $50 assessment per day!

Do Individual Early Arrivals have to pay a deposit?

No; however, individual Early Arrivals are required to pay a nightly fee, as they would in a hotel.  The fee is $35 a night.  This money will NOT be returned to the student after the Early Arrival period is over.  Students are required to make payment (cash or check) at the Housing office before they move into their rooms.  Additional assessments will be made for the following reasons:

• Student lost his/her key ($35 per key)
• Student failed to check-in during the designated time ($25 per student)
• Student failed to check-out of temporary housing on time ($25 per student)
• Any policy violations that occur during the Early Arrival period (varies according to violation)
• Furniture/Room damages (varies according to damage)
• Allowing an unapproved roommate to move in early ($35 per day for student who allows; $50/day for student who moves in unauthorized)

Please note: students who move in early without permission are subject to a $50 assessment per day!

Once I have been approved as an Early Arrival and have paid my deposit/payment, what procedure do I follow for moving in early?

When your Early Arrival request is approved, a Housing official will designate a date and time in which you must pick up your keys from the appropriate RA office.  If you do not come during your designated time, you will be assessed $25 and will have to wait until the office is open again to pick up your keys.