Please review the full Purchasing policy and share with faculty and staff in your department. Purchasing Policies & Procedures 370.2
Some Points of Interest:
- There are two primary means of purchasing materials for the University: purchasing card (TAP card) and purchase orders. Purchase orders should be utilized when TAP card use is restricted by the University, or when the card is not accepted by the supplier.
- The purchase of any single piece of property or equipment valued at $3,000 or more with a useful life of at least 3 years is considered a capital purchase. All capital purchases will be processed through the Purchasing Department to ensure proper recording, tracking, and accounting of the University property.
- All lease agreements regardless of dollar amount must be approved by the Purchasing Department prior to being finalized and signed by the Vice President for Business Affairs.
- The purchase of computer or multimedia equipment, software, or services will require approval from the Chief Information Officer of Computing and Information Services Department or assigned employees to provide for the University's systems compatibility and maintenance expense as detailed in Policy 77.3 Purchase or Lease of Information Technology. This policy includes purchasing supporting standalone systems and telecommunications equipment/services.
- Departments are encouraged to purchase recycled and other environmentally preferable products whenever possible.
- The Budget Unit Head will maintain accurate records of departmental purchases to assure that expenditures remain within approved budgets.
All questions regarding purchasing should be directed to the Director of Purchasing.
Each department usually owns an inventory of supplies and equipment. Inventory, maintenance, and responsible oversight of this equipment rests with the chair. Develop guidelines for its use and maintenance. Communicate these policies throughout the department so that faculty, staff and students understand these guidelines. Policy 371.1 Property Control
offers guidelines for disposing of this property.